REGULAR MONTHLY BOARD MEETING

May 19, 2009

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Attending: Board Chair, Vince Cockriel; Vice Chair, Bob Benson; Supervisor, John Miller; Treasurer, Ken Ebert; Clerk, Laura Pederson.

 

Vince Cockriel called meeting to order at 7 pm.

Pledge of allegiance was recited.

Vince Cockriel called to reveal any conflicts of interest.

None were heard.

 

Approval of Agenda:

Bob Benson made motion to accept agenda

Vince Cockriel seconded the motion.  Motion carried 3/0.

 

Approval of April 21, 2009 Minutes:

Bob Benson made motion to accept minutes as written.

John Miller seconded the motion.  Motion passed 3/0

 

Permits:

1. Oxford Sportsman’s Club – Bob Schlechty

    -request for 3.2 alcohol renewal application

    Bob Benson made motion to approve license application

    John Miller seconded the motion.  Motion passed 3/0

2. Summit Golf Course – Jack Baker

    -request for 3.2 alcohol renewal application

    Bob Benson made motion to approve license application

    John Miller seconded the motion.  Motion passed 3/0

 

Building Permits:

 -none-

 

Public to Speak:

1.  Randolph/Hampton Fire Department – Jim Heiman

     -no show in April after request to speak (ended up with schedule conflict)

     -called twice – not in attendance again

 

Treasurer’s Report:

Ken Ebert reported:

 

Funds/Accounts

Amount

Notes

Current Investments

$     49,426.58

 

                                 

Receipts

$            81.72

 

Disbursements

$     20,202.42

 

Ending Balance

$   122,062.88

Cash Available

CD comes due within the next week.

Bob Benson made motion to accept treasurer’s report.

Vince Cockriel seconded the motion.  Motion passed 3/0.

 

Clerk’s Report:

1. GHC Information Booklet

     -Goodhue County updating their booklet with current board members names, emails,     

       addresses, and phone numbers, township website,etc.

     -new this year is request for phone numbers of road maintenance

     -Board decided to let this to be handled through clerk and supervisor and let township contact

       road maintenance.

2. Noxious Weeds

    -follow through April meeting

    -MAT and DNR verified that Goodhue County does not need to do weed inspections

       at this time

    -map displayed which areas of state do require inspections

3. 5-Drawer Lateral Cabinets/Printer

    -paperwork remains at old townhall which needs to be addressed

    -Dave Garner found reasonably priced cabinets at a bidding site

    -Vince Cockriel stated township job keep records secure and need to get everything out

      of the old townhall.

 

    -Upcoming GHC Hazardous Household Waste – June 2nd – John Krantz to get all items

      from old townhall that need to be disposed of.

 

    -Cabinets:

      Vince Cockriel made motion to allow Dave Garner to bid up to $101.00 each for 2 or up to

       $220.00 for more 5-drawer cabinets (Total allowed $220.00)

      Bob Benson seconded the motion.  Motion passed 3/0

    -Printer:

      Township currently using an inkjet printer that uses a lot of ink.

      Dave Garner monitoring a bidding site where printers sometimes become available.

      Bob Benson made motion to allow Dave Garner to spend less than $100 on a Black & White

        Printer

      Vince Cockriel seconded the motion.  Motion passed 3/0.

 

     Treasurers laptop not working.

     Bob Benson made motion to replace laptop with trade-in value for old one.

      John Miller seconded the motion.  Motion passed 3/0.

4. H & R Construction

    -guardrails for Oxford Mill area.

    -previous meeting incorrect company name referenced

    -clerk to contact and set u p quote for Oxford Mill area per April meeting.

5. Highway 19/52 Bridge

    -clerk contacted MNDOT project engineer Jeff Bunch

6. Clerk Work Day

    -upcoming date in June to go through all files

    -will schedule another day after all files brought over from old townhall.

 

 

Road Report:

Tom Kurtz and John Krantz reported:

 

1. Complaints Frog Creek area and 310th

     -road conditions

     -trees overhanging road

     -clerk responded to email

     -also concern regarding grading not being done immediately following dumping/laying of

        gravel on roads.  NO signage also.

     -another complaint from daycare on 310th due to muddy roads and mud getting on vehicles

2. Chloride Application

     -trying to get down before June 1st, but need rain prior to grading and chloride application

     -need 2-3 days to complete grading

     -Tom Krantz to schedule chloride

     -No chloride by Steve Emery’s. No dead needs, no tight neighborhoods

       All other roads to be done.  15 foot width except for 310th and Sciota where to

        be done edge to edge.

3.  Culvert Quote

     -Henry’s Excavating

         320th Avenue Ditch - $1,000

         Oxford Mill Road Ditch - $3,395

      -John Krantz to fix 42nd by cemetery as end of culvert had been bent)

      Bob Benson to accept Mark Henry’s quote for amount of $4,395

      John Miller seconded the motion.  Motion passed 3/0.

4. Blacktop Quote

    -Bills Blacktop (Bill Robinson)

         Oxford Mill Road - $2,200

         Deerwood and 55th -  $405

         Sciota Trail - $2,740

    -Discussion ensued

   Bob Benson made motion to accept entire bid by Bill’s Blacktop plus fix small areas by

     Jacobsen’s property and any other small areas that are found.

   John Miller seconded motion.  Motion passed 3/0.

5. Sign Inventory

    -artwork compiled ay John Krantz

    -inventory from maintenance shed (all new signs)

 

    Need to order:

     2 Trucks Hauling on tripods

     2 Loose Gravel Ahead with flashers

    36 Round Reflectors

     1 – 35th Avenue

     1-40th Avenue

     1-330th Street

 

6. Diamond Mowers

    -paperwork sent in for mower rental by clerk

    -1-2 week notice needed when ready to go

    -estimate date at end of June or beginning of July

 

7. Menards

    -John Krantz needs PVC, joints, and glue needed for Penfield area will cost more

       than $150

    Bob Benson made motion for John Krantz to make one time purchase for above

      Mentioned products for Penfield project.

    Vince Cockriel seconded the motion.  Motion passed 3/0.

8. Dump Truck

    Truck still has 2008 tabs on it

    John Krantz to take cab card and go to Cannon Falls to get plates

    Ken Ebert to check cost of previous years costs

9. Heavy Loads

    How much to charge Ravoula and BSA?

    John Krantz to figure out how much gravel dumped to repair damaged roads and

      let  clerk know.

    Vince Cockriel made motion to accept a 50/50 split between road maintenance and damage

      with a 50% grader time split between each of the areas.

    Tom Kurtz to leave clerk a message on his grader time in these 2 mentioned areas.

 

Reports of Meetings Attended:

-none-

 

New Business:

1.Road Management Plan

   -John Miller stated he would like to split the township into 4 quarters and develop a plan for

     ongoing road maintenance

   -Each quarter to get full maintenance every 4 years and well-used roads to be done yearly

   -John Miller to further study this and to present ideas at August meeting    

2.John Krantz

   -soon to have 3 pay rates upon completion of grader school

   -Treasurer concerned regarding correct pay rate.

   -John Krantz too write out separate time sheets for each class of pay

 

   John Krantz to do his practice grading at the BS camp as he needs non-chlorinated roads

   Vince Cockriel made motion to authorize John Krantz to practice his grading at the BS Camp as

      part of his schooling to get his certification.

    Bob Benson seconded the motion.  Motion passed 3/0.

 

Upcoming Meetings:

June 3rd and July 1st  - GHC Planning at the Zumbrota Library at 7 pm

 

Mail

Vince Cockriel made motion to open mail.

Bob Benson seconded the motion.  Motion passed 3/0.

 

Claims

Vince Cockriel made motion to pay claims

Bob Benson seconded the motion.  Motion passed 3/0.

 

 

 

Bob Benson made motion to adjourn meeting. 

Vince Cockriel seconded the motion.

Passed 3/0

Meeting adjourned at  8:45 PM

 

 

Respectfully submitted,

Laura Pederson

 

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(signature)

 

Stanton Township Clerk