REGULAR MONTHLY BOARD MEETING

 March 17, 2009

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Attending:  Board Chair, Dave Garner; Vice Chair, Vince Cockriel;  Supervisor, Bob Benson; Treasurer, Ken Ebert; Clerk, Laura Pederson.

 

Dave Garner called the meeting to order at 7:00 pm.

Pledge of Allegiance was recited.

Dave Garner called to reveal any conflict of interest.

None were heard.

 

Approval of Agenda:

Bob Benson made motion to approve agenda

Vince Cockriel seconded the motion

Motion passed 3/0

 

Approval of February 17, 2009 Minutes:

Bob Benson made motion to accept minutes as written

Vince Cockriel seconded the motion

Motion passed 3/0

 

Review Minutes of Annual Meeting of March 10, 2009:

(not approved until 2010)

Changed noted from Joyce Moorhouse to Dave Garner

No further discrepancies noted

 

Building Permits:

1.Bob Schlekewy – 107 Tamara Lane

   6 ft X 8 ft addition outside of the west door of the CF Sportsmen’s Club toward the south.

   Cost of cement up so project now at $779.00

   Cannon Construction to do the roof and Sogn Valley to do the masonry

   Permit cost $100

   Plans will be dropped into the mailbox

 

Public Before Board:

1.  Joe Vandenheuvel

     Planning Commission: 

    - Paul Schluter and Joe Vandenheuvel up for reappointment to Planning Commission for the

        Next 3 years

    - Opening due to John Miller’s election to the board

 

    Annexation Meeting Report:

    -Joe Vandenheuvel voiced disappointment at the outcome of the meeting and the year’s worth

       of work that has gone into the Annexation agreement.

    -Annexation agreement sunsets March 31, 2009

    -Joe Vandenheuvel recommends letting the agreement expire and if nothing is heard from

        them,  then compose a letter

  

    -Stanton Township felt that they were bargaining in good faith, but found others at the table

        did not have the backing of the city

    -Further annexation would be considered adversarial

 

    Dave Garner voiced that he too was disappointed in the City of Cannon Falls and that Stanton

    should let the agreement expire and not write a letter, but wait for them to contact the township

    If idea is to have annexation by ordinance, then not interested.

 

    Vince Cockriel stated that he too believed Stanton should let the agreement expire, but have the

    clerk draft a letter stating the agreement has expired and we are awaiting their response.

 

Vince Cockriel made a motion for the clerk to write a letter stating:  As you are well aware at the end of business on March 31, 2009,the Stanton Township part of the agreement expired.  Stanton Township will be awaiting a response from the city regarding this matter.  Signed Stanton Township Board.

Bob Benson seconded the motion

Motion passed 3/0

 

2.  Randolph/Hampton Fire

     Representative Jim Heiman

     Question/ concern remains regarding property values: the “Randolph side” of Stanton

        Township is overvalued compared to the other half.

     Goodhue County does not have values by sections, but can get values individually by

        parcels.

     Jim Heiman explained the new way to calculate amounts for fire protection

        ($5,000 less than previous method)

    Randolph/Hampton agreed to get market values; contract to remain at 5% increase per year;

       And final numbers to be negotiated

    Note:  Values may fluctuate as numbers come in.  If numbers come out lower with actual

    property values, then Randolph/Hampton has agreed to return difference in monies.  Costs

    WILL NOT increase beyond contracted rate.

 

    Bob Benson made motion to sign contract with understanding that Randolph/Hampton will get

       market values from GHC with possible renegotiations.

   Vince Cockriel seconded the motion

    Motion passed 3/0

 

   Request to put Randolph/Hampton on April agenda.

 

Treasurers Report:

Ken Ebert reported:

 

Funds/Accounts

Amount

Notes

Current Investments

$    49,426.58

 

                                 

Receipts

$     42,874.29  

 

Disbursements

$       5,134.04

 

Ending Balance

$  168,469.80

Cash on hand

 

 

Bob Benson made motion to accept treasurer’s report.  Vince Cockriel seconded.  Passed 3/0

 

Ken noted that there are 3 outstanding checks.

1-     Township Association

2-     Payroll from November

3-     Pine Printing (possible reissue)

 

Dave Garner made motion to reissue check to Pine Prints.  Do not put a stop payment as check in only for $24.00.  Ken Ebert to contact Pine Prints.

Bob Benson seconded the motion.

Motion passed 3/0

 

Annual Meeting Treasurer’s Reports/Handouts

Ken voiced concern over the “grilling” he received at the annual meeting.  Ken spoke with the MAT attorney at the short course in Rochester and was advised on the following:

   -Treasurer did not have to supply the documents that he handed out and MAT recommended

     that all he needs to hand out is “Schedule 1”

   -Treasurer should give “Schedule 5” to the clerk to have posted.

 

Public is welcome to view at documents at any scheduled time.

 

Dave Garner stated that he felt the addition of supplying the vendor list was a good idea and it decreased the amount of questions.  The public has a right to questions.

 

Vince Cockriel stated that the treasurer is giving too much information and many do not know how to decipher the 8-9 page report.

 

Recommended posting only 1 copy of the report and let the public view it from there.  It is public record but that does not mean you have to publicly give everyone a copy of the public record.

 

Get a breakdown of the entire document and post it.  Then specific questions can be answered on specific things.

 

Vince Cockriel made motion to post annual treasurers report with a vendor list at the annual

    meeting.  Do not hand out multiple page documents as it is a waste of money.

Dave Garner seconded the motion.

Motion passed 3/0

 

Further questions can be addressed by making an appointment with the treasurer or clerk.  The public may also come to the audit that the board completes in February.

 

Rates of Pay:

Planning Commission makes the same per meeting as the board.

Supervisors: $12/hr, $50 meeting, $100 full day

Clerk/Treasurer: $14/hr

Judges: $10/hr

Maintenance: $18/hr

Public Hearing $175

Permits $100 minimum

Mileage reflects IRS mandates

 

Clerk/Treasurer rate has remained unchanged for the past 6 years. 

Bob Benson made motion to increase clerk/treasurer rate to $15/hr starting 3/15/2009

Vince Cockriel seconded the motion

Motion passed 3/0

 

Clerk’s Report

1.Fire Extinguishers are done and Stanton is now on the annual list

 

2. Gravel and chloride quotes have been sent out.  Ready for next meeting 4-21-2009

 

3. Ordinance being reviewed by Troy Gilchrist.  Troy stated this process does take some time.

 

4. Clerk requested air conditioning in clerk’s office.

    Vince Cockriel made motion to ask John Krantz to price and purchases a portable tower air

       conditioner from Menards and then vent it our the east wall of the building.

    Bob Benson seconded the motion

    Motion passed 3/0

 

Road Report:

1.      Bridge report from GHC of all county bridges.

Stanton bridge #2104 – 10th on the list for replacement

Possibly 2012 or 2013

 

2.      Road Trip/Spring Inspection scheduled for Saturday, April 18th at 7 am.

 

Meetings Attended:

 

Bob Benson- ordinance meeting 3/5

Vince Cockriel – FLU – 3/5

                            EDA – 2/9, 2/23, 3/9

                            Hwy 52

                            Annual meeting/board canvas/short course

Dave Garner – ordinance meeting 3/5

                         Annual meeting/board canvas- 3/10

Ken Ebert – short course 3/17

John Miller – short course

 

Old Business:

None

 

New Business:

1.  Highway 19/52 bridge-  meeting 3/18/09

     Bob Benson to represent township

2.  PC Opening

     -Miller opening (John needs to officially resign)

     -2 reappointments for Joe Vandenheuvel and Paul Schluter

      Dave Garner made motion to reappoint Joe Vandenheuvel and Paul Schluter

      Vince Cockriel seconded the motion.  Motion passed 3/0

 

3. Reorganization:

A-    Official Newspaper 

            Bob Benson made for Cannon Falls Beacon to be official newspaper

            Dave Garner seconded the motion.  Motion passed 3/0

    B-Posting Place

            Bob Benson made motion for posting place to be at the townhall

            Dave Garner seconded the motion.  Motion passed 3/0

   C - 2010 Annual Meeting

            Dave Garner made motion for 2010 annual meeting to be March 9th at 8:15 pm

            Vince Cockriel seconded the motion.  Motion passed 3/0

   D- Board Chair

            Dave Garner made motion for Vince Cockriel to be Board Chair

            Bob Benson seconded the motion   Motion passed 2/0 (Vince abstained)

  E- Vice Chair

            Dave Garner made motion for Bob Benson to be Vice Chair

            Vince Cockriel seconded the motion   Motion passed 2/0  (Bob abstained)

 

4. Contributions

A-    Randolph Historical Society

Dave Garner made motion to donate $400

Vince Cockriel seconded the motion.  Motion passes 3/0

B-    Pet Adoption of Cannon Valley

Donation was made in Stanton’s name for this year

 

Upcoming Meetings:

 

1.      Board of Appeals and Equalization – April 21 at 10 am

2.      Hwy 19/52 Bridge – March 18

3.      GHC Association of Townships – March 26   7 pm Zumbrota VFW

4.      Hwy 24 – March 26 5-7 pm

 

Mail:

Dave Garner made motion to open mail

Vince Cockriel seconded the motion

Motion passed 3/0

 

Claims:

Dave Garner made motion to pay claims

Vince Cockriel seconded the motion

Motion passed 3/0

 

Dave Garner made motion to pay Mark Dubbels $50 for acting as moderator at the annual meeting.

Bob Benson seconded the motion.

Motion passed 3/0

 

Vince Cockriel made motion to adjourn the meeting.

Bob Benson seconded the motion

Motion passed 3/0

 

Meeting adjourned at 8:47 pm.

  

Respectfully submitted,

Laura Pederson

 

Stanton Township Clerk