REGULAR MONTHLY BOARD MEETING June 19, 2007

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Board Chair, Joyce Moorhouse, called the meeting to order.  Others present included Vice Chair Dave Garner, Supervisor Vince Cockriel, Clerk Betts Top and Treasurer Kenneth Ebert.

 

Meeting was called to order at 7:00 P.M.

 

Pledge of Allegiance was recited.

 

Joyce called to reveal any conflict of interest.

 

None were heard

 

Agenda Approval

 

Joyce requested that Wendy Carroll be added to the Clerks Report as #5

Vince Cockriel made a motion to approve the Agenda

Dave Garner seconded the motion.

Motion passed 3/0

 

Approval of Minutes 5-15-07

 

Dave Garner made a motion to approve the updated minutes of 5-15-07 Board Meeting

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Treasurer’s Report

 

Ken reported 1 CD had been reinvested for 5 months at 5.25 % interest.  Current value was $70,342.13.  The CD was purchased at $64,816.97.  Investment time had been a little over a year.

Total receipts – $558.43

Disbursements – about $3,000.00

Ken reported he had updated the safe deposit box at a cost of $16.00.

 

Dave Garner made a motion to approve the treasurer’s report

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Building Permits

1.          Woody  Affolter- 4801 County 24 Blvd, Cannon Falls, Section 35 was called forward.   Addition onto current barn 60’ x 72’.  Woody presented drawings of his project and property.  His property was 27.89 acres.  Cost was $36,000.00.  Setbacks would be met. 

 

Vince Cockriel made a motion to approve a zoning permit for Woody Affolter for an addition to his barn.

Dave Garner seconded the motion.

Motion passed 3/0

 

Permit fee was $126.00

 

2.          Mike Holgate of 30126 4th Avenue Way, Randolph, Section 18 came forward to apply for a permit to have an addition onto his house.  His lot was close to 6 acres.  Addition size was 22’ x 35’ on the north side of the house.  Construction cost was $41,000.00. Property was zoned residential.  He presented the construction plans to the Board members.  All setbacks would be met.  . 

 

Vince Cockriel made a motion to approve a permit for Mike Holgate for an addition to his house and the moving of his deck.

Dave Garner seconded the motion.

Motion passed 3/0

Permit fee would be $131.00

 

3.          Bruce Wiese of Syngenta, 317 330th St. Section 29 came forward to apply for a permit for an 80’ x 90’ maintenance equipment building.  It would be 20 feet high with a cement floor.  Setbacks would be met.  Cost was $372,000.00.  It was for equipment repair and maintenance. 

 

Dave Garner made a motion to approve zoning to Syngenta for a Maintenance Shop.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Permit fee was $462.00

 

4.          Rick Schaefer of 5376 Deerwood Drive, Cannon Falls Section 24 to apply for a permit to build a garage.  The size was 24’ x 24’.  His property was 1.18 acres.  It would be on a floating slab.  He presented a site plan to the commission members. Estimated cost would be $20,000.00. Front setback could not be met and the Board granted a Public Hearing.  Public Hearing fee was $150.00.

 

Dave Garner made a motion to grant a public hearing for purposes of a variance for Rick Schaefer at 7:30 PM at the 7-10-07 Planning Commission meeting.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

5.          John Pernic - 32574 Oxford Mill Rd. Cannon Falls, MN 55009 Section 25, permit for woodshed with approved variance.  Mr. Pernic came forward.  Fee was $100.00.

 

Vince Cockriel made a motion to approve a zoning permit to Mr. Pernic for his woodshed with the approved variance.

Dave Garner seconded the motion.

Motion passed 3/0

 

Clerk’s Report

1.      Culverts – Cleaning and Permits

Betts reported she had contacted 2 companies.  They were coming to inspect the culverts this week and next and give their bid.

First company was Infratech out of  Rogers MN

Second company was Lametti & Sons out of Hugo, MN

Culvert review:

3 to examine by Prairie Creek

1 to examine by the Boy Scout camp underneath 310th St.

1 to examine by corner of 310th and 23rd Ave way.

1 to examine on 35th St., approx 1.2 miles south of 325th St.

DNR Permit required for prairie creek

 

2.      Guardrails- H&R Construction was coming to measure and prepare a bid for each of the two guardrails needed. 

Dave Garner made a motion to spend under $5,000.00 for each guardrail on 310th St. 

Vince Cockriel seconded the motion

Motion passed 3/0

 

The clerk would notify the supervisors as soon as she got the culverts bids.

 

3.      Chloride – Betts reported the chloride requests were all done and chloride would be applied tomorrow, Wednesday and also on Thursday.

 

4.      Old town Hall Documents – Betts contacted the MN Historical Society.  They recommended fresh air and sunlight for mold and for odor use Zeolites crystals in each box of documents.  Online quote (Internet) for Document Scanning companies averaged 4-15 cents for each copy.  Another company she phoned recommended using an Ozone machine, costing about $50.00.  Documents would be opened up in a small room and the machine would be turned on for several days.  The abundance of oxygen would kill any mold and remove odor also. 

 

5.      Wendy Carroll had called and left a message that she was going out of town and asked to be put first thing on the July Agenda. 

 

The clerk was advised to drop Wendy a letter saying she was on the July agenda and to bring a letter from Mr. Rechtzigel stating she is moving forward with her building. 

 

Public Before the Board

 

Kevin Raway of  5404 303 St.Way, Cannon Falls, came forward.  Kevin wanted to know the process for getting his road blacktopped, the dust was choking and unpleasant. 

 

Joyce explained when a road is tarred the people on that road have to share the cost.  He would have to get an estimate to upgrade the road.  All the people on the road sharing ownership would have to agree to pay for it.  If everyone agreed then the township would see that the road got done and if they couldn’t come up with the money she believed it would be assessed to their taxes. 

 

Dave added that the township would actually go out and get the bid, but he (Kevin) could get an estimate.  We could contract out and do the work.  We would go for the official bid.  We would need 5 inches of blacktop.  It would need a public hearing. 

 

Kevin left at this time. 

 

Road Report

Tom was called forward. 

 

It was decided that Tom would do all the grading for the roads from now on.

 

Dave mentioned that Tom had another job and wanted to ensure he was paid enough to make the (township) job worthwhile. 

 

Vince asked Tom about how many hours he spent grading roads a year.

 

Discussion ensued regarding the time spent grading roads and it was figured at about 200 hours a year.  About an extra 400 dollars a year was what the pay increase would come to.

 

Vince Cockriel made a motion to give a pay increase to Tom for doing all the grading of the township roads of $20.00 an hour.

Dave Garner seconded the motion

Motion passed 3/0

 

Dan would still do regular maintenance.

 

Joyce suggested putting a stop sign on the corner of 23rd Avenue where it meets 310th street.  Also putting in a “Stop Ahead” sign previous to the new stop sign, at the top of the hill.

 

Vince suggested having flagging on the new signs for at least 30 days. 

 

Tom said the older grader teeth were not holding up.

 

Dave Garner made a motion to replace the grader teeth

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

Tom said he counted 95 (grader teeth), and only had 50 left over from the last time. He would like them shipped to the township, it would be cheaper than going up and getting them. 

 

Ken said the company was H & L Masabi for 358.48 dollars.

 

Dave reported that over on Sciota Trail West there was poison ivy growing in the ditch, across from Maltby’s on the south side of the road.

 

The clerk was asked to contact the Ag Partners Co-op and see if they do spraying of poison ivy and get a price.  Also Otte’s of Randolph. 

 

Vince mentioned the person spraying had to be licensed.

 

Tom was thanked for his work and left at this time.

 

Joyce brought up having a form for removal of Trees and Brush.  She would like a form to be on file.  She felt we should have money set aside, something like $1,500.00 a year. 

Dave added to have permission from the landowner in writing would protect the township.

 

It was decided to have the form Joyce presented kept on file for township removal of brush and trees.

 

Meetings Attended

 

Vince reported attending the Cannon Falls Ambassador’s meeting on June 11th.  They had quite a few of the local townships represented and other local organizations.  It was mostly just introducing one another. 

 

Joyce reported attending a MN-DOT – HAMSDR Workshop in Red Wing on June 11th.  MN-DOT spoke of the process of connecting to roads from developments and the process they go through in evaluating what is submitted for approval.  County, State and Township roads were all included.  Everything had to be approved before developments could occur. 

 

Old Business

 

1.      Town Hall Rental Agreement. 

 

Vince Cockriel made a motion to approve the Town Hall Rental Agreement

Dave Garner seconded the motion.

Motion passed 3/0

 

2.      Ordinance

Betts handed out a list of ideas, which had been suggested by various people, to the board supervisors. 

 

Dave reminded everyone that our ordinance was primarily for planning and zoning.  It was for land use, getting into anything more than that required us doing our own enforcement.  That could get very expensive.  Our only leverage was to not approve something before it happened. 

 

Discussion ensued about what the next steps would be for the ordinance.  It was decided that the Planning Commission would take the proposed Ordinance and make sure it was in compliance and in agreement with the Land Use Plan (Comprehensive Plan). 

 

Dave noted that the Land Use Plan, outside the 7 county metropolitan area, was a document supporting the Ordinance, it had no legal standing.  This was information from MAT.  The Ordinance would win out if there was any contradiction.    

 

Joyce Moorhouse made a motion to direct the Planning Commission to take a look at the Ordinance and the Land Use Plan as it now stands.  If there were any revisions that need to be done they should do it so that we could review it and hold a public hearing to put it into effect.

Vince Cockriel seconded the motion

 

Joyce called for any further discussion.

None was heard

Motion passed 3/0

 

MAT Response – Procedural Inquiry

 

Dave stated that a citizen had stated that we had performed an illegal correction of minutes.  MAT had sent a legal opinion on that topic and he would like it entered into the minutes.  

 

Joyce read the email to the supervisors:

 

The board was within its authority to reconsider its earlier approval and to insert the corrections found by the late arriving supervisor. 

 

Sincerley,

 

Kent Sulem

MAT Attorney

 

Dave Garner made a motion to enter it (the email) into the minutes.

Vince Cockriel seconded the minutes.

Motion passed 3/0

 

Flag Pole

 

Vince reported the cost of freight shipping the aluminum flag pole was $100.00.  Shipping on the fiberglass pole was $350.00. There were also two types of aluminum flag poles regarding wind resistance. One was resistant up to 70 mph at $558.00, the other was resistant up to 105 mph and cost $698.00.  Vince said he would volunteer to install the flag pole as the company in Bloomington had said they didn’t have any crews to send out to install it. 

 

Discussion ensued as to which pole would be best.  It was decided the 70 mph hour pole would suffice and the high wind speed flag would be ordered. 

 

Joyce Moorhouse made a motion to get the 70 mph aluminum pole and 5’ x 8’ flags for $807.27 and Vince would be in charge of seeing it erected. 

Dave Garner seconded the motion

Motion passed 3/0

 

Ken was asked how we could get a check issued.  He answered it could be approved and then when he cut the check the chair and clerk would sign the check.

 

Joyce Moorhouse made a motion to have Ken issue the check to Display Sales for $807.27

Dave Garner seconded the motion

Motion passed 3/0

 

Old Town Hall

 

Vince spoke regarding the presence of asbestos in the old town hall.  He felt it was important to have a definite decision as to whether the building does or does not have asbestos.  He said the size of the building determined how many samples had to be taken to test the building.  He recommended doing the testing soon. 

 

Dave agreed with Vince. 

Joyce also agreed.

 

Vince said he had given general information about the town hall to a company working for him and they said it could be from $500.00 to $1,500.00 to do the testing.  This included the cost of having them come out also. 

 

Discussion ensued as to when it should be done.  It was decided to have the building tested as soon as possible.

 

Dave Garner made a motion to have Twell Environmental come down and for a maximum of $1,500 to determine the make up of the old town hall for asbestos.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Joyce called for any other old business

None was heard.

 

 

New Business

 

  1. Little Cannon River Woodland Proposal

Vince wanted to address the board, looking for direction, regarding the attempt to develop land on 24 by the Peterson Turkey Farm.  He pointed out that the area was presently larger than what was allowed from Annexation by Petition.  There were issues in regards to secondary roads.  He wanted a feel from what the other supervisors felt and where they stood.  He said the plans showed 180 homes and the close proximity to the turkey farm with absolutely no buffer was, to him, criminal.  The development would possibly hold 800 people.  There were also 2 exits which the county required.  Putting in a second road going west out on to Oxford Mill or another possible one via a bridge and the Bluff going out towards Hwy 19, called for us to have some sort of stand now rather than later.

 

Dave said he remembered Mayor Weibel saying the only Annexation he would do was Orderly Annexation.  With Orderly Annexation the township had a lot of input as to what can and can’t be done.  He had a concern about that high a density at the current location.  He saw safety issues, possible contamination of the Little Cannon River and other issues we had to address.  He felt Cannon Falls City and the developer should come and talk to them and not with preliminary plans but what they really wanted to do.  At that time we could address our concerns and get the input put in.  He wanted to protect the landowners around it. 

 

Joyce said she had real issues with how many cars would be coming out one exit onto County 24.  If there was ever an accident and there was a crisis it would be pretty poor planning to have one exit for 180 homes.  They would have to have a traffic pattern plan for the county to approve and MN-DOT also has to approve it. 

 

Discussion ensued regarding the East-West Collector/Feeder.  Also Oxford Mill Road and its inability to handle extra traffic. 

 

Dave stated he felt it was premature for the Board to take any action.  He didn’t want to take action on preliminary plans because they change.  It was important to keep communication with Cannon Falls open.  He felt both the county and the state would have a lot of input into the traffic pattern and what was needed to alleviate it. 

 

  1. Doug Felton – Irrigation/Well Plans – Section 36

 

Dave stated he had stopped out at the Felton farm and Mr. Felton had mechanical stops to keep water from coming out on to the road.  He found no evidence of any erosion on the township roads.  As for the well head, it was on his land.  He believed this was a non-issue.

 

Joyce asked to see the paperwork and plans Doug had submitted.

 

Dave felt the only thing he didn’t do was he didn’t come to the township to present his plan.

 

Vince said he agreed with Dave, it was a non-issue.

 

Joyce Moorhouse made a motion that the issue had been discussed and that the clerk would keep the documents on file.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Upcoming Meetings 

 

     1.   Special Assessment Meeting July 10, 2007 at  Zumbrota City Hall at 9:30 AM. 

 

Joyce said we did not currently have any special assessments.  She said she would attend the meeting.

            2. MAT Summer Short Course July 12, Thursday, 2007 at 9:00 AM

 

Betts said she had a pre-registration form and asked if she should fill it out.  She would post the meeting.  She also requested bringing her Deputy Clerk and MAT told her that was OK. 

 

The board thought bringing the Deputy Clerk it was a good idea and said the township would pay for it.  MAT would bill the township.  The board would meet at 7:30 am on July 12th and leave from the Town Hall. 

 

Mr. Haugen of 5825 303rd Street Way, Cannon Falls wanted to speak to the board.  He had some issues with some of the signage.  They were missing a sign for 304th St. Way and 59th St cross streets, the pole was missing also.  301st Street sign was damaged and needed to be reset.  Also the Stop sign coming from the church and Sandstroms (by 303rd St. Way) needed to be reset.  On 59th Ave. Way there were some dead trees along the east side of Banitts.  They needed to be removed. 

The clerk was advised to direct the maintenance people to put this on their list.

 

Bill Nelson of 32881 10th Avenue, Dennison, came forward.  Bill said he had filled out a ton of work at the county and asked if they had forwarded it to us.

 

Betts said she had received nothing.

 

Bill presented a drawing of the layout of his property and 2 buildings (along Hwy. 56) to the board.  He said he had an architect look at both of the buildings and he had made recommendations that he intended to follow as well as the preparation work for the south building according to his plan of rebar reinforced foundation. 

 

Vince noted the highway setback read 100 feet.

 

Joyce asked if Bill was going to move them off the front of the property and move them back.

 

Bill said yes.  He said he did have the siding and roofing materials for both of the buildings.

Certain repair work was recommended by the architect, he had looked at the structural integrity.

 

Joyce asked if they were still solid.

 

Bill said yes.

 

Joyce asked if he was asking permission to site the two buildings.  What was their value and would they have electricity?

 

Bill said No.

 

Joyce asked what kind of foundations was Bill going to put them on.

 

Bill said the old foundation on the north structure had been cement reinforced foundation with block on top of that. 

 

Joyce asked if Bill was going to use the old foundation.

 

Bill said no, it had all been redone on the north one.  The one on the south of that would be similar to the north one.

 

Vince reiterated had Bill gotten an architect’s opinion that both structures were structurally sound?

 

Bill said Yes.

 

Vince asked  if it was something he could get us a letter on?

 

Bill said he had filed it all with the county and he could certainly get a copy of it for us.

 

Dave asked if the buildings were strictly for storage, no heat, no power?

 

Bill said yes, no heat, no power.

 

Joyce asked if the board had any objections to Bill taking his buildings out and re-siteing them?

 

Vince said his only concern was that they were structurally sound.

 

Bill said the architect he was working with was in Northfield, he could get their name for us.  The architect had written up a whole report on both buildings and said even in their current state they were much stronger than a lot of new buildings going up. 

 

Dave stated the buildings had been sitting there for a long time.  He agreed with Vince and would like to see a letter, the same one to the county.  Dave said because it was for storage he didn’t see why Bill couldn’t do this. 

 

Joyce Moorhouse made a motion that they grant Bill Nelson a permit to site his two buildings with the stipulation that he had to have the letter from the architect stating they were structurally sound, and could be moved. 

 

Vince Cockriel seconded the motion.

 

Joyce called for any further discussion.

Joyce said the permit would only be good for 1 year.

 

Motion passed 3/0

 

Joyce advised Bill to fill out the permit, advising Bill the permit would cost $100.00.  He was to bring the letter regarding the buildings being structurally sound, and the permit, with the $100.00,  back to the clerk and she will issue (sign) the permit. 

 

Bill thanked the Board and left at that time.

 

Mail

 

Joyce Moorhouse made a motion to do the mail.

Dave Garner seconded the motion

Motion passed 3/0

 

Betts read a letter from the Randolph Area Historical Society.

 

“ On behalf of the Randolph Historical Society I would like to thank Stanton Township for your donation of $400.00 to our society, it is so appreciated.  We thank your interest and encourage you to stop in the Historical Society any time.  It is because of donations such as this that we can become a better organization for the Randolph-Stanton area.“

 

Sincerely,

Clarise Krenik, Secretary.

 

Joyce asked that the letter be recorded. 

 

Betts announced that there were 2 public hearings coming up at the County.

Joyce replied she would attend those.

 

Betts showed a document from the State Demographic Center showing Stanton’s population and household estimates, requesting the information not be made public until after June 24th, 2007. 

Also, the 2010 Census was coming up and it was important for us to be very thorough because we (Minnesota) might possibly lose a Congressional seat.

 

Claims

 

Dave Garner made a motion to pay claims.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Claims were paid.

 

Ken noted we had not gotten a bill from REA last month, so we were paying both this month.

 

Dave Garner made a motion to adjourn

Vince seconded the motion.

Motion passed 3/0

 

Meeting adjourned at 9:55 PM