REGULAR MONTHLY MEETING (November 18, 2003)

 

Board Chair Robert Benson called the meeting to order.  Other members present included Supervisors David W. McKeag and David Garner, Colleen Thompson, Clerk and Ken Ebert,

Treasurer.

 

The Pledge of Allegiance was recited.

 

Colleen read the minutes of the October 21, 2003 Regular Board Meeting.  Dave McKeag made a motion, seconded by Dave Garner to approve the minutes as read.  Motion carried.

 

Ken gave the Treasurer Report.  Currently there is a total of $9,843.35 in our “new” checking account and $65,353.38 in our “old” checking account.  We have a total of $72,492.93 in savings for a total checking/savings of $147,689.66.  CD’s are unchanged at $227,658.36.  Income for the month included $200.00 for building permits, $130.00 payment for chloride, miscellaneous income of $64.99 and State income of $5,339.50 for an income total for the month of $5,734.49.  Expenses for the month totaled $7,057.44.  Dave Garner made a motion to accept the report as read.  Dave McKeag seconded the motion.  Motion carried.

 

Scott Hunter, 29975 20th Avenue Way, Cannon Falls, MN 55009, in section 9 appeared before the Board to request a building permit for a 24`x 28` garage and loft area onto his existing home.  Estimated cost is $30,000.00.  All setbacks will be met.  Dave Garner made a motion to grant a permit to build per site plan a 24`x 28` garage with loft.  Bob seconded the motion.  Motion carried.

 

Rob Tate, former Treasurer of Stanton Township was invited to attend the Board meeting to do an overview of what is needed to determine the budget for 2004.  Rob stated the Board needed to look at average income and expense of past years.  Needed is equity to absorb costs.  Using $121,000.00 as an average of expenses, he stated the need for 50% of estimated expenses to be in liquid checking. It was determined the road and bridge fund should not be to “fat”.  The total of $109,000.00 depreciation total is for replacement of equipment, not to be mistaken for cash. 

 

In discussion of setting the levy, Dave Garner stated we were not getting all levied monies from the State.  Rob stated that the County is picking up some of those monies and at this time it looks like we will receive $20,000.00 less.  Given that information, Rob stated he sees no major short falls.

 

Dave Garner asked what do we need to do to stay status quo?  We are getting less, how much less?

 

Ken stated the levy has remained the same since 1989. What is levied versus expenses is running pretty tight.

 

It was decided to zero out the funds and start fresh with the coming year.

 

REGULAR MONTHLY MEETING (November 18, 2003 cont.)

 

No road report was given due to the absence of Adam Rueger.

 

Colleen reported to the Board that she received a letter from Mr. Ron Davis asking for a copy of the contract between the Township and himself for the roadwork he had done to 59th Avenue.  It was determined to send Mr. Davis copies of the minutes in which he initiated the project by approaching the Board.

 

Colleen reported that chloride was to be applied to portions of 2nd Avenue and Sciota Trail on November 20th as agreed to by PQT Company (Hampton Hills). Colleen will contact Adam  to have him grade the roads that are receiving chloride.  310th Street was also noted as needing grading due to the excessive gravel truck traffic to Allard Moorhouse’s gravel pit.  Bob stated the road is getting “beat up”.  Bob stated that all of the roads need to be graded before they freeze.  Colleen will contact Adam to grade all roads one last time before winter.

 

It was decided to hold a special meeting on Monday, December 1, at 7:00 p.m. at Bob Benson’s home for the purpose of working on a Snow Plow Policy and road issues.

 

The bad condition of 323rd Street East was discussed. Bob will contact Adam to grade the road and also Hernke’s Inc. for an application of crushed rock.

 

Bob reported that Wendy Carroll has removed the gate fencing from the township road right of way on Stanton Trail.  He also reported that the warming house has been removed from the road right of way at Mike Tranner’s residence located at 5786 331st Street.

 

Colleen has not as yet sent the letter she has typed to Allard Moorhouse concerning his gravel pit and the need to come in compliance with the Township Ordinance.  It was determined his conditional use may fall under the rules of the “old” Ordinance.  Paul Schluter was asked to bring his copy of the “old” Ordinance to the next meeting.  Colleen will look in past minutes to determine when Allard received his Conditional Use.  It was decided to change the last paragraph of the letter asking Allard to bring in his Conditional Use.

 

Colleen reported that Lester Lee had signed and returned the 60-day rule waiver.

 

There was no Planning Commission report.  It was noted that a Public Hearing would be held on December 09, 2003 for Lester Lee requesting a variance for the front yard setback to accommodate for the placement of a shed already being built.

 

Bob stated he had attended the Board of Adjustment meeting held by County for Mike Daniel who is requesting a building site on high CER rated land.  He reported that the requested site was denied by the Board and the building site was moved to the gravel pit on his property.

 

Upcoming meetings were noted.  Bob and Dave Garner will attend the Board of Adjustment meeting at County on November 24, 2003.  Agenda items will be Lester Lee, a variance

REGULAR MONTHLY MEETING (November 18, 2003 cont.)

 

request and Myra Loven, an appeal to an administrative decision regarding a parcel of land

to be recognized as a replacement building site.

 

Colleen spoke to the Board of her disagreement in the Special Meeting set up for the Planning Commission to review the Township Ordinance that they have been working on updating.  She stated that they could have done the work at their regularly scheduled meeting dated November 10, 2003 that lasted one hour before they adjourned.  She stated that we paid the Planning Commission $50.00 for one hour of work and now we are going to pay them another $50.00 to do work they could have done at their November 10th meeting. She stated this is a waste of taxpayer’s money.

 

Dave Garner stated that it was apparent that they were not going to review the final draft copy of the Ordinance at their regular meeting and so suggested a Special Meeting be set up for that purpose. 

 

Colleen disagreed with that decision and “rewarding” the Planning Commission for their lack of commitment.

 

Orderly annexation and the equipment garage/town hall were items listed under old business.  Because of no new information on either topic at this time no action was taken.

 

Colleen stated that she and Ken were underpaid for the work that they do for the Township.  The Clerk and Treasurer salaries have stayed the same since she was appointed in 1999.  Colleen requested a $3.00 raise per hour for both positions. 

 

Dave Garner made a motion starting January 01, 2004 to increase the salary to $14.00 per hour for the Treasurer and Clerk positions.  Dave McKeag seconded the motion.  Motion carried.   

 

Dean Johnston stated trees on the west side of Stanton Trail are leaning over the road and asked Bob to view the area and decide if they need to be removed.

 

Mail was distributed.

 

Bob made a motion, seconded by Dave McKeag to pay claims.  Motion carried.

 

Dave McKeag made a motion, seconded by Bob to adjourn.