REGULAR MONTHLY BOARD MEETING January 15, 2008

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Board Chair Joyce Moorhouse called the meeting to order.  Others present included Vice Chair Dave Garner, Supervisor Vince Cockriel, Clerk Betts Top and Treasurer Kenneth Ebert.

 

Meeting was called to order at 7:00 P.M

 

Pledge of Allegiance was recited.

 

Joyce called to reveal any conflicts of interest.

 

None were heard.

 

Approval of Agenda

Joyce asked that Oxford Sportsman’s Club be added as #3 under Permits

 

Dave Garner made a motion to approve the agenda as corrected.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Approval of Minutes 12-18-08 Board Meeting

Dave Garner made a motion to approve the minutes as corrected.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Approval of Minutes 1-10-08 Special Meeting

Dave Garner made a motion to approve as submitted

Vince Cockriel seconded the motion

Motion passed 3/0

 

Approval of Minutes 12-18-08 Public Hearing

Dave Garner made a motion to approve as submitted

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

Building Permits

  1. Chuck Radamacher 31973 Stanton Trail, Cannon Falls, MN – start permit process for barn remodel.

Chuck Radamacher came forward.  He requested to put a new roof on his barn. 

 

Dave Garner moved to sign off on Chuck Radamacher’s permit request signed off as no zoning required.

Vince Cockriel seconded the motion

Motion passed 3/0

 

 

 

  1.  St. Paul’s Church – 30289 59th Avenue Way, Cannon Falls, MN - Section 13.  Public Hearing Request for lot variance.

 

Todd Prink and Doug Gysbers came forward representing St. Paul’s church. 

They requested a variance to divide their lot.  Due to blacktopping soon they would like the lot to be salable.  It was 1.1 acres. 

 

Joyce said the property would have to be surveyed and given a separate parcel number, then recorded.

 

Doug stated it had already been surveyed.  It would have to be recorded with a new parcel number.

It did have road frontage on 303rd St.

 

Dave stated it would be a 3.9 acre variance from current residential zoning of 5 acres.

 

Vince Cockriel made a motion to approve a public hearing for a 3.9 acre variance for St. Paul’s Church to be held at the next Planning Commission meeting at 7:30 PM,  February 12, 2008.

Dave Garner seconded the motion.

Motion passed 3/0

 

The public hearing fee of $150.00 was paid to the treasurer.

 

  1. Oxford Sportsman’s Club – permit

Bob Schlekewy presented a tax exempt permit to be signed for the Oxford Sportsman’s Club.  

 

Dave Garner made a motion to approve the signing.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Joyce signed and dated the permit.

Betts made a copy to be kept on file.

 

Treasurer’s Report

 

Ken reported:

 

Funds/Accounts

Amount

Notes

Current Investments CD –Road & Bridge

$   71,890.14

 

Receipts

$   88,213.87

 

Disbursements

$   16,680.18

 

Liquid Assets as of 1/15/08

$  153,724.36

 

 

Dave Garner made a motion to approve as submitted

Vince Cockriel seconded the motion

Motion passed 3/0

 

Ken reported that the CTAS software was available for updating.  However the old envelopes would not work and new checks would have to be reordered to work with the newer program.  Ken felt it would be a waste of money to do away with the current checks and envelopes.  Ken continued saying he could keep using the old CTAS program and by using Word software he could issue the checks as he did last year. 

 

Dave said he would work with Ken to make sure the printing got done.

 

Ken also reported that the Fed increased mileage to 50.5 cents per mile.

 

Resolutions

  1. Highway 52 Resolution

Joyce presented a resolution for the Hwy 52 Overpass and its location.

Joyce read the resolution aloud;

 

Resolution 2008-003.Resolution of support for Southern Interchange location to be further reviewed in EA/EAW

 

At a meeting of the Stanton Township Board, held on the 15th day of January, 2008, the following Resolution was offered by Joyce Moorhouse and seconded by Dave Garner to wit:

 

WHEREAS, Stanton Township, partnered with the Minnesota Department of Transportation (MN/DOT), Goodhue County, the City of Cannon Falls and Cannon Falls Townships, has undertaken the Highway 52 Cannon Falls Project focused on identifying a preferred interchange alternative along Highway 52, between Highway 19 and 327th Street in Cannon Falls;

 

WHEREAS, The Township with Mn/DOT, the County, the City and Township (hereinafter called the “Project Steering Committee”) has since completed a comprehensive study of potential interchange concepts and locations along with a detailed evaluation of potential interchange location alternatives;

 

WHEREAS, the Project Steering Committee, as a result of this comprehensive study and evaluation did identify an interchange location at Highway 52 and 324th Street (“southern interchange alternative” or “concept 2A-RO”) as the preferred interchange location alternative for purposes of further study and evaluation in the environmental documents at their September 19, 2007 Project Steering Committee Meeting;

 

WHEREAS, two public open houses were held in Cannon Falls on October 24, 2007 to receive public input on the preferred southern interchange alternative selected for further review in the environmental documents;

 

WHEREAS, after reviewing the positive public feedback on the study process and the preferred southern interchange alternative, the Project Steering Committee unanimously agreed to carry the southern interchange alternative  (concept 2A-RO) into the environmental assessment/environmental assessment work sheet (EA/EAW) for further analysis;

 

NOW, THERFORE, BE IT RESOLVED THAT the Stanton Township Board supports the recommendation of the Project Steering Committee’s southern interchange alternative (concept 2A-RO) as the preferred location alternative of the Highway 52/CSAH 24 interchange, and understands this resolution does not indicate formal Municipal Consent but rather shows support of the preferred location alternative for further review in the detailed environmental assessment/environmental assessment worksheet (EA/EAW).

 

At this time Dave Garner seconded the resolution for the purpose of discussion.

 

Discussion ensued regarding the different options of location for the over pass including its effects on Cannon Falls city and Stanton Township. 

 

Joyce mentioned the project would possibly be as far away as 2015.

 

The board at this time did a roll call:

 

Upon the call of the roll the following Board Members voted in favor of the Resolution:

Dave Garner, Joyce Moorhouse

 

The following Board Members voted against its adoption:

 

Vince Cockriel

 

Attest: Board Chair – Joyce Moorhouse       Dated 1/15/2008

State of Minnesota

County of Goodhue

Township of Stanton

 

At this time the clerk signed and notarized the resolution

The clerk will attach a copy of the resolution to the minutes as Exhibit A

 

  1. 59th Avenue Way Resolution

 

Joyce reported she had met with John Schueller of the county that morning and they had gone out to the Penfield Addition.  John said he would have the measurements for each of the roads for the township when the bill was prepared for us.  The county showed the end of the township road, 59th Avenue Way, to be at 303rd Street.  The road continued on to just past Ryan Rounds driveway and it was there that the measurement estimate was originally made for blacktop. It amounted to 1,267 feet long and 18 feet wide (from 303rd to end of 59th going north).  He recommended the township contact a surveyor or attorney to determine the existing township road limits. 

 

It was determined that the length of 59th Ave. Way from Hwy 19 to 303rd Street was 2,534 feet.  

 

Joyce continued saying they had then gone and talked to Mr. Sandstrom, who owns (land) out to the right of way, asking him if he would be willing to give a permanent highway easement to the township to cross the property.  At that point our attorney could draw up a document and have Andy sign it and that would become the townships road.  Then we could move forward with paving the roads.  Mr. Rounds and St Paul’s church currently had easements from Mr. Sandstrom. 

 

Vince asked if Andy (Sandstrom) owned land up to 303rd street then?

 

Joyce said yes.  The current private easements needed to be converted to public easements prior to the paving.  She would like the permission of the board to go forward and contact a surveyor.

 

Dave requested it be run by the attorney.

 

Joyce added that John had pointed out, by one of the corners, a couple loads of gravel could be put in that area and that the road had moved over into that corner.   When redoing the road it would be moved back to where it should have been. 

 

Joyce told him the township would be putting in a culvert in that area.  He also suggested that we did not put rock on the edges of the roads but to put in dirt. 

 

It was decided that the dirt would be a part of the cost (of the paving project). 

 

 Tom, of Stanton’s road maintenance, stated for plowing and grading he had usually turned in the 2nd north church driveway

 

It was decided to do the survey first, and then talk to the attorney to make it legal and get Mr. Sandstorm to sign it off. 

 

Joyce added that John had told her this project would, in the end, add about ¼ mile on to the township road total. 

 

Dave Garner made a motion to authorize Joyce to get a survey of 59th Avenue and present the survey to the township attorney to draw up papers to make that a township road and work with Andy Sandstrom to convert the private easement to a public easement.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Vince Cockriel made a motion to table Resolution 2008-001 until the survey is done and we have talked with Andy Sandstrom and the township attorney.

Dave Garner seconded the motion

Motion passed 3/0

 

The resolution 2008-001 was tabled until February board meeting.

 

  1. Resolution for Subordinate Service District for Penfield Addition

 

Joyce read aloud a recap of Resolution 2008-002 which was created from the public hearing of January 10, 2008.

 

            NOW, THEREFORE, BE IT RESOLVED, that all costs, fees, and expenses (collectively “Costs”) incurred by the Town related to carrying out the purposes of the District shall be assessed against the properties within the District, except for the fees charged by the Town Attorney related to the original development of the District, any costs incurred by the Town to replace the culvert on the intersection of 59th Ave. Way and 304th St. Way, and any other costs the Town Board determines, in its sole discretion, to constitute routine road maintenance costs;

 

            BE IT FURTHER RESOLVED, the Costs shall divided and charged against the properties within the District as follows:

 

·        The Costs related to the work on 303rd St. Way and 304th St. Way shall be totaled and divided among the properties that abut on these streets based on the linear front footage of each such property; and

 

·        The Costs related to the work on 59th Ave. Way shall be totaled and divided according to the following percentages:

 

o       The Sandstrom, Rounds, and St. Paul’s church properties shall each pay 20%;

o       The Lundberg funeral home property shall pay 6%;

o       The remaining 34% shall be divided among the remaining properties in the District;

 

BE IT FURTHER RESOLVED, the amount to be charged against each property (“District Charges”) shall be subject to the following:

 

·        District Charges shall be payable in equal annual installments extending over a period of five years (the “Term”), the first of the installments to be payable on or before the first Monday in January, 2009;

 

·        Interest shall accrue and be added to the outstanding principal amount of the District Charges at the rate determined when the Town secures financing for the project;

 

·        Owners shall have a right to prepay District Charges in whole but not part within 60 days of written notice from the Town informing them of their assessment.  Any owner who prepays District Charges in whole within 60 days shall not be subject to interest;

 

·        Owners may prepay District Charges in whole but not in part on any date during the Term.  Prepayments must include accrued interest through the end of the then-current year, provided that if the payment is made on or after November 15th of Year 1, 2, 3, or 4, it must include interest accrued through December 31st of the next succeeding year;

 

·        District Charges and accrued interest shall be a lien on the property and will be collected together with property taxes.

 

Dave wanted it made clear that the project involved paving, bringing in dirt for landscaping, the grading of the road and also the bonding cost.

 

Vince Cockriel made a motion to table Resolution 2008-002 until 2008-001 is done.

Dave Garner seconded the motion

Motion passed 3/0

 

The clerk would attach Resolution 2008-002 as Exhibit C.

 

Joyce announced that the clerk could keep a list of peoples’ names who wanted their driveways blacktopped and the clerk would forward that information to the county who would give it to the contractor. 

 

Road Report

1.      Maintenance Person – backup

Tom came forward. 

 

Salt and Sand storage was discussed.  The topic of another maintenance person was brought up.

 

Joyce said John Krantz had contacted her and was available.  She asked the other board members if they were interested in an assistant to Tom. 

 

Vince said he had known John Krantz for 15 years and John had a lot of experience running equipment. He lived in the township and was around during the daytime hours. 

 

Dave wanted to make sure he had the proper licenses.

 

John Krantz spoke from the audience stating he had attained his Commercial Class permit and was about to get his license after taking his test. 

 

Vince Cockriel made a motion to appoint John Krantz as a backup to the lead maintenance person.

To be allowed training time and getting his commercial license.  Tom would make the decision as to when John would work on his own. Pay rate would be the same as the previous maintenance person.

Dave Garner seconded the motion.

 

 Discussion ensued.

 

It was decided John Krantz would be a part time employee.

The clerk would give John the paper work to be filled out for this employment.

 

John asked about how long the training would take.

 

Joyce replied as long as Tom thinks you need training on the Grader and Truck.

Joyce called for a vote.

 

Motion passed 3/0

 

Dave requested we get a copy of the Snow Plow Policy to John.

 

Betts said she would.

 

Joyce requested John ride with Tom as often as possible to help with training.

 

Joyce asked Tom that if it snowed again to go down to the area by Rounds and see if that area was large enough to turn around. 

 

Tom left at this time.

 

Meetings Attended

 

The board reported they had only attended the normal board meeting and the public meeting on January 10, 2008.

 

Clerk’s Report

  1. Elections – Applications for Office

Betts reported that 3 applications for candidacy had been received; Bob Benson for Supervisor, Joyce Moorhouse for Supervisor and Laura Pederson for Clerk.  She would send this information to the county.

 

  1. HAVA - EAID Grant – parking lot expansion plan. 

Betts reported that the grant she had received was not from HAVA but from EAID (Election Assistance For Individuals With Disabilities). Regarding the expansion of the parking lot she had made a drawing of potential improvements and wanted the board to look at it.  Currently there was very little space at the rear of the parking spaces.  Adding another 6 feet would allow people to get out of vehicles, get into trunks without having to walk on gravel.  The van assessable place could also be widened.  The current improvements were similar in square feet to last years improvements.

 

Drawings were passed out for the board to look at.

 

Discussion ensued regarding the possible combinations of enlarging the handicapped parking area.

Creating a pathway in front or back would help people with wheelchairs. 

 

Dave mentioned that we would be using the grant exactly what it was supposed to be used for.

 

Vince Cockriel made a motion to apply the grant money to the plan provided to increase the area where there was handicapped parking.

Dave Garner seconded the motion

Motion passed 3/0

 

  1. Partnering Agreement for Bituminous Paving – Goodhue County

Betts presented a letter from the county to partner with their paving projects for 2008.

The letter would only indicate our interest then another letter would arrive and it would be an agreement to join in the paving contract.  The fee for this would be 8% of the project, which was the same amount charged last year.. 

 

Dave Garner made a motion to join the Goodhue County Bituminous paving project.

Vince Cockriel seconded motion

Motion passed 3/0

 

Betts said she would send the plan for the parking lot and the Penfield project to the county.

 

Ad Hoc Report

John Krantz, chair of the Ad Hoc Committee, spoke about their last meeting.  He said Hilary Ziols (and Beth Kallestad) from the Cannon River Watershed had spoken at the last Ad Hoc meeting.  There were many questions asked and answered.  The next meeting would be on Monday February 4th at 7:00 PM.  He felt it was time to put a summary together for the Board.  The facts would be put down on paper soon to be presented to the board. 

 

New Business

 

Dave brought the topic of the off peak service being put in the town hall. 

Betts said she had talked to AJ Electric and they would be doing it next week.

 

Dave said he would like an outlet put in by the overhead projector as long as AJ Electric was at the town hall to put up the ceiling fan and do the Off Peak work too. There was an outlet on the other side of the wall so it would be easy to do.  This way we wouldn’t have an extension cord running across the floor to the projector.

 

Dave Garner made a motion to have AJ Electric put in an outlet for the projector at the same time he puts in the ceiling fan and Off Peak meter.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Old Business

1. 2008 Budget

Ken passed out the previous years expense report to the board.

 

The board began discussions with Ken on each of the funds for the township.

It was decided to keep the General Fund the same as the previous year.

It was decided to keep the Fire Fund the same as the previous year.

It was decided to keep the Road and Bridge Fund the same as the previous year. 

 

Dave Garner made a motion to use the same budget numbers for 2008 from 2007.

Joyce Moorhouse seconded the motion.

Motion passed 3/0

 

Budget for 2008

 

General Fund                $ 75,000.00

Road and Bridge            $100,000.00

Fire Fund                     $  30,000.00

Building Fund               $      -0-

---------------------------------------------

Total Budget                 $205,000.00  

 

The choices for the 2009 Levy was to either put it on the agenda for the March meeting or move it to a continuing meeting in September.  More people usually showed up for the Annual Meeting in March.  It was decided to put 2009 Levy on the February Board agenda to further discuss.

 

Betts was asked to talk to Tom and have him report back to the board if he saw anything that within the next two years could be a major budget item for the township.

 

Dave said the fire fund would go up 5% for the next year.  He thought we had a year left on each contract.

 

Upcoming Meetings

Feb 2, 2008 meeting with Goodhue County Township Association at 9:30 AM. In Zumbrota at the VFW.

 

Wednesday Jan 30 at 7:00PM at the Stanton Town Hall, Land Use discussions with Cannon Falls Township and Cannon Falls City.

The clerk would attend this meeting and take minutes and make a recording of it.  The minutes would be shared with other parties attending.  The minutes would be taken by the party holding the meeting in the future.

 

January 16 at 2:00 PM Highway 52 Project Meeting in Cannon Falls.

 

 

Mail

Dave Garner made a motion to distribute the mail

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

Betts reported she had received a letter from Warsaw Township requesting termination of the Road Maintenance agreement. 

 

The board agreed to terminate the agreement and the clerk was advised to tell Tom.

The clerk would write Warsaw back and acknowledge the termination.

 

Claims

Dave Garner made a motion to pay claims

Vince Cockriel seconded the motion

Motion passed 3/0

 

Claims were paid.

 

Adjourn

 

Dave Garner made a motion to adjourn

Vince Cockriel seconded the motion

Motion passed 3/0

 

Meeting adjourned at 9:45 PM

 

                                 

Respectfully submitted,

 

 

 

 

Elizabeth Top

Stanton Township Clerk