REGULAR MONTHLY BOARD MEETING December 18, 2007

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Board Chair Joyce Moorhouse called the meeting to order.  Others present included Vice Chair Dave Garner, Supervisor Vince Cockriel, Clerk Betts Top and Treasurer Kenneth Ebert.

 

Meeting was called to order at 7:26 P.M (following a Public Hearing to create a new sub-district for the purpose of road improvement which began at 6:30 PM)

 

Pledge of Allegiance was recited.

 

Joyce called to reveal any conflicts of interest.

 

None were heard.

 

Approval of Agenda

 

Vince requested adding to New Business; # 3. Future Land Use in Eastern Stanton Township

Joyce requested adding to New Business; #4. Resolution to Approve Hwy 52 Project Site of Interchange

 

Joyce Moorhouse made a motion to approve the agenda as corrected.

Dave Garner seconded the motion

Motion passed 3/0

 

Approval of Minutes 11-20-07 Board Meeting

Dave Garner made a motion to approve the minutes as previously corrected.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Treasurer’s Report

Ken reported:

 

Funds/Accounts

Amount

Notes

Current Investments CD –Road & Bridge

$    71,890.14

 

Receipts

$           46.77

 

Disbursements

$    11,582.97

 

Liquid Assets as of 12/18/07

$    82,190.67

 

 

Dave Garner made a motion to approve the Treasurer’s Report as submitted.

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

Ken added he had implemented the Budget Plan for the electric.  It was currently at $240.00 per month until further analysis.  REA indicated we could save money by going with the installation of an Off Peak meter.  We could install an auxiliary heater on site.  It was pointed out to him the only cost to the township would be to get an electrician to install the Off Peak meter.  Our floor could serve as auxiliary heat source.  We could have saved 92 dollars this month if we had the Off Peak service.  An application had to be filled out and we should be able to get a rebate for our furnace also. 

Dave recommended we continue with the topic under New Business

 

Building Permits

1.      Wendy Carroll of 32740 Stanton Trail, Cannon Falls, MN, business progress report

Wendy came forward with a new catalog of her business, also showing her building going up.

Her construction man told her he was hindered by the early winter we were having and he should have her in the building by the end of March 2008. She needed an extension to March 31st.

 

Dave Garner made a motion to grant Wendy Carroll an extension to March 31, 2008.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

2.      Brody Skahen of 2186 310th St. Cannon Falls, MN, section 21.  Permit for buildings

Brody was called forward but was not present

 

3.      Brian and Julie Hughes of 32415 Oxford Mill Rd, Cannon Falls, MN Section 25. Permit to remodel attached garage into office

Julie Hughes came forward. 

 

Dave asked if she was going outside the boundaries of the house.

Julie said no.

Dave replied she did not need a zoning permit.  But we just needed to sign off on her permit and send her on to the county.

 

Dave Garner made a motion to sign off on Julie Hughes permit for remodeling.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

4.      Dave Pedersen – Phillippo Boy Scout Reservation, 30654 32nd Ave., Cannon Falls, MN., section 15.  Permit to re-roof machine bldg.

Dave Pedersen could not be present.  Joyce presented his request.

 

Dave Garner made a motion to approve the building permit with no zoning required for a new roof.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

5.      Neal Henderson of 30740 Hwy 19, Cannon Falls, MN., section 15.  Permit to replace soffit and fascia on exterior of house.

Mr. Henderson was not present at the time.

 

Dave made a motion where work was being done that did not involve zoning that the Board could sign off on a permit for Goodhue County.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

 

Dave asked if there was a way, in dealing with permit requests where no zoning was involved, to by pass the Planning Commission. 

 

It was decided people requiring a permit with the county, which had to begin at the township level, and where no zoning would be involved, that those people could just come to the Board for a signature.  Things like remodeling, roofing, and repair.

 

Joyce Moorhouse made a resolution where any of those types of issues, remodeling, reproofing, or repair, the clerk would direct the party to the Board and which would not involve any fee.  Then get their permit signed so as to be able to move on to the county.

Dave Garner seconded the resolution.

Joyce called for a vote.

Vote was 3/0

Resolution passed

(Note Resolution number 2007-008)

 

6.      Craig Scott – permit extension/renewal.

Craig came forward.  He explained he wanted his permits extended for 180 days for his house and out building.  He was not aware of the 180 day expiration.

 

Scott said he had things all put together but did not want to start building until the frost had broken, or spring of 2008.  He had not been to the county yet. 

 

Dave was in favor of the renewal for another 6 month extension.

 

Discussion ensued about filling in new permit requests.  Mr. Scott was given 2 new blank permit requests to fill in.

 

Dave Garner made a motion to issue new zoning certificates with the same criteria on them to Craig Scott for his out building and house with no changes from the original plans.

Joyce Moorhouse seconded the motion.

 

Discussion ensued regarding original expiration dates and when the new permits would be valid till.

 

Joyce called for a vote.

Motion passed 3/0

 

Mr. Scott was given 2 new blank permit requests to fill in.

 

Clerk’s Report

 

1.      Permission to Publish – March Elections

Betts requested permission to publish Notice of Township elections.

 

Dave Garner made a motion to have the clerk publish notice of Township elections.

Vince Cockriel seconded the motion

Motion passed 3/0

 

2.      Approve 2008 Meeting Schedule

Betts presented a list of meeting dates for the monthly Planning Commission and Board Meetings

 

Vince Cockriel made a motion to approve the 2008 Meeting Schedule

Dave Garner seconded the motion.

Motion passed 3/0

 

3.      New County Plat Book – approve purchase

Betts requested a new plat book from the county. The one she had was 3 years old.

Joyce Moorhouse made a motion to have the clerk purchase a new county plat book.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

4.      HAVA Grant results

Betts reported the township was given the HAVA grant she requested.  However the township could not start construction until the grant people gave the OK.  She wanted to ask the board if they would like to add handicapped parking on to the town hall parking lot.  The grant was for $2,899.00. 

 

Dave requested that the township expand the handicapped parking lot with the grant money.

Joyce seconded the motion

 

Discussion ensued on the size, place and type of expansion.  Some options were to put a ramp in the side of the building. 

 

Joyce called for a vote

Motion passed 3/0

 

5.      Cannon Falls City – printing refund

Betts reported she had contacted Mayor Weibel and he replied back stating he had forgotten about the refund but would mail her ˝ of the $81.00 the township spent on copying fees.

 

6.      Notes for Permits – 180 Day Expiration

Betts reported many people given permits were not aware of the 180 day expiration.  She showed the board members a slip that brought the expiration date to the attention of the person getting the permit.  It could be stapled onto the permit so it would be more noticeable.

 

The board agreed it was a good idea.

 

Craig returned both his filled in permits at this time and Betts signed them.

 

Road  Report

1.      2009 Bridge Consultants and Changes 2011

Betts reported she had talked with the county and had gotten the names of two bridge consultants from them.  They told her using the same consultants might move the project along faster.  Also that the replacement date had been moved to 2011. 

 

Joyce called on Dan.

Dan stated he and Gideon had completed the tree and brush removal over on Warsaw Trail. 

 

Joyce said brush needed to be cleared out on the corner of 310th and 23rd Ave Way.  Drivers couldn’t see if traffic was coming.

Dave asked Dan how his employment with Cannon Falls Township was going to affect his work with Stanton.

Dan said he was employed to work 40 hours a week, but that Tom was going to be doing the snow plowing this winter.  He would not be full time until January 1st.

Joyce said she was asking incase we needed to look for another employee, seeing that he would be working full time.  Did he want to give us his resignation so that we could look for another person?

 

Dan said sure, because he had to stay with the other job. 

 

Vince Cockriel made a motion to accept the resignation of Dan and to thank him for all the hard work he had done for us.  Effective January 1st, 2008.

Dave Garner seconded the motion and thanked Dan also.

Motion passed 3/0

 

Joyce said on behalf of the township she wanted to thank Dan for all the service he provided.

 

2.      Guardrails – 310th St.

Betts reported the guardrails were done on 310th st.  She had a copy of the bill so it could get paid tonight.  She asked H & R Construction for a price difference in the material, new vs. used, and they told her it was about $6.75 more per foot for new materials.  At 250 feet on one guardrail and 300 feet on the second guardrail she figured we saved about $5,700.00.

 

Joyce requested next time that the company put out “Road Work Ahead” signs.

 

Vince wanted to know if they could authorize the clerk to advertise for another road person.

Dave said what they had done in the past was to just ask around, as Tom was our primary road person.

Joyce said we might need someone in the spring.

 

Discussion ensued regarding plowing in the winter and different local people who could help.

 

Ad Hoc Report

John Krantz reported that the last meeting had been snowed out.  The next meeting would be run in conjunction  with the Planning Commission meeting in January.  Cannon River Watershed speaker, Hilary Ziols, would also attend.  Her presentation would start at 7:30 PM.  He wanted to ask the board if they could advertise in the Beacon saying that she was going to speak.  He felt it was important for the City of Cannon Falls, Stanton Township and Cannon Falls Township to come.

 

Discussion ensued regarding legal vs. non-legal ads.

 

It was decided the clerk and Cheryle Peters could put an ad together.

 

Vince Cockriel made a motion to authorize up to $75.00 for advertising the Ad Hoc meeting at 7:30 PM with Hilary Ziols as a speaker, on Tuesday, January 8, 2008.

Dave Garner seconded the motion

Motion passed 3/0

 

John also wanted to know if the township could do a formal invite to Cannon Falls city and Cannon Falls township.

 

Vince requested the clerk sent an invitation to Mayor Weibel and his council along with a letter to Cannon Falls Township board asking them to attend the January 8th meeting with Hilary Ziols. 

 

Joyce agreed it would be good to send the letters.

 

Reports of Meetings Attended

Joyce said she attended the Hwy 52 project meeting.  They spoke about the next phase.  She was awaiting a sample resolution form.  She should have that by January and the board could then formally give our approval to the project site.

 

Vince said he had gone to the Cannon Falls EDA meeting.  They were working on creating a packet to give to new businesses and residents.  It would also be available on the internet.  Also discussed was the railroad study which basically was about getting a rail line brought in as it related to the Minnesota Malting site.  They were requesting a list of the 10 most valuable companies to the town and why they were important.  Also what companies would be advantageous to have. 

 

Betts said she had not attended any meetings but she wanted to interject regarding township elections in March, she would not be running for clerk again.  If the board knew of anyone who might be interested she would be happy to talk with them and fill them in about the clerks’ job.

 

Old Business

1. Ryan Rounds-

Betts reported that she had found his conditional use permit and she had been speaking to the county about him and the two things they were concerned about were: 1. a second building being put up in the past few years which the county had no permit or record of and 2. The county would like to see his property be commercial as he was running 4 different businesses out of his home.  At the last planning commission meeting a member had been to Mr. Rounds house and Ryan mentioned he had some full time employees and some part time employees.

 

Joyce said as a home business he was allowed to have one employee outside the family.

 

Vince asked if the county got involved in these types of issues.

 

Betts said the county did not have a copy of his conditional use but they were aware he had businesses.

 

Joyce asked if we could send Mr. Rounds a letter stating we believed he was out of compliance with his conditional use permit.  Ask him to come to the board and explain and also to bring his permit for the last shed that he built because we didn’t have it on record. 

 

Vince felt it was important to include the county and the township attorney with copies the letter.

 

Dave said we might want to check with Troy for the wording,  tell him we believe we have a citizen outside the conditional use permit process. 

 

Betts said she would send out the letter.

 

John Krantz said at the recent planning commission meeting the topic came up of conditional uses.  They felt conditional use permits should be reviewed periodically.  Possibly every year or two years. 

 

Dave said he didn’t feel the area down by Sandstrom’s should be commercial.  The businesses should move to a commercial area. 

 

 

 

New Business

1. Off Peak Electric

Discussion ensued when “off peak” occurred. 

 

Joyce requested the clerk find out exactly when the Off Peak hours would be.

 

Dave felt we should proceed with getting the Off Peak service.

 

Ken said an electrician would have to be hired to put in the meter.

 

Dave suggested using AJ Electric as they did the wiring for the town hall originally.

 

The clerk was advised to contact REA and take care of getting the Off Peak service.

Also, the rebate form for the town hall furnace was to be filled out and mailed. 

 

Dave Garner made a motion to install the Off Peak electric service

Vince Cockriel seconded the motion

Motion passed 3/0

 

2. Town Hall Ceiling Fan

Betts reported that the township had an option to receive a free ceiling fan.  She wanted the board say how they felt about it.

 

Dave said he felt we should go ahead and do it and as long as AJ Electric was out doing the off peak meter installation he could also do the ceiling fan at the same time.

 

Joyce Moorhouse made a motion to have a ceiling fan installed

Vince Cockriel seconded the motion

Motion passed 3/0

 

3. Future Land Use in Eastern Stanton Twp

Vince wanted to announce that he had been in contact with both Mayor Weibel and Cannon Falls township chair Keith Smiley with regards to the up coming (land use)discussions.  It was agreed they would get together the last week of January.  The exact date to be announced after the first of the year.  The time would be 7:00 PM, at Stanton Town Hall to begin with and any public could attend. 

 

As a starting place a map was shown to the board, from Vince, of areas along the eastern township border, which was east of the Little Cannon River. 

 

Discussion ensued regarding the map, and boundaries shown. 

 

4. Hwy 52 Project Resolution

Joyce referred to the resolution she spoke about earlier in the meeting.  She asked the other board members if they were not in favor of the site that was selected for the 52 overpass.

 

Vince said he felt the process played out well.  It was inevitable.

 

Discussion ensued regarding possible costs to Stanton Township for the Highway 52 Project, and what roads would be affected.

 

Upcoming Meetings

Thursday, January 10, 2008 Public Meeting for Penfield District Tax Assessments

 

Neal Henderson appeared at this time for his permit.

 

Mr. Henderson was given a permit to take to the county for the replacement of the soffits and fascia on his home.

 

The clerk signed Mr. Henderson’s permit

 

Mail

Dave Garner made a motion to open the mail

Vince Cockriel seconded the motion

Motion passed 3/0

 

The clerk was advised to send 2 letters to Mr. Rounds, 1 certified and 1 regular mail.

 

Betts reported she had received the information for the Census.  She had not read it but would be starting work on it, probably after the first of the year. 

She had received two mapping cd’s from the Twin Cities Metropolitan Area.  They covered natural resources and digital atlas.  One was for Goodhue County and the other covered the State.  She had installed the software but had not used them yet.

She had also received a 2008 calendar from MAT.

 

Joyce requested having a calendar for the chair.

 

Vince made a motion to purchase a calendar for the Board Chair

Joyce seconded the motion

Motion passed 3/0

 

Betts presented a letter from the Goodhue County Historical Society requesting a contribution.

 

Betts was advised to put it on the agenda for the annual meeting in March.

 

Betts handed out maps for meetings and discussions regarding the CapX 2020 project.

 

Claims

Dave Garner made a motion to pay claims

Vince Cockriel seconded the motion.

Motion passed 3/0

 

 

Discussion ensued regarding 59th street, it’s length, and it’s residents.

 

The clerk was requested to create a spreadsheet for information regarding sizes and values of properties in the Penfield Addition.  It would allow the board to view different ways to decide on how to assess the taxes for the paving project. 

Betts replied she would create the spreadsheet.

 

Following the Public Hearing on creating the new Sub-District/Penfield District a date was set to discuss the cost of the proposed road improvements to the land owners.  January 10, 2008 at 7:00 PM at the Town Hall was set for the Special Meeting on the Twp. Board to discuss/decide the issue.

 

Adjourn

Dave Garner made a motion to adjourn

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

 

                                

Respectfully submitted,

Elizabeth Top

 

Stanton Township Clerk