REGULAR MONTHLY BOARD MEETING February 19, 2008

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Chair, Joyce Moorhouse, called the meeting to order.  Others present included Vice-Chair Dave Garner, Supervisor Vince Cockriel, Clerk Betts Top and Treasurer Kenneth Ebert.

 

Meeting was called to order at 7:00 P.M.

 

Pledge of Allegiance was recited.

 

Approval of Agenda

Dave requested that under Road Report, # 4. “Chloride on all Gravel Roads” should be added. 

Vince requested that under New Business, # 2. “Petition from East Side Residents” should be added.

Ken requested that Board of Review should be moved to after New Business

 

Vince Cockriel made a motion to approve the agenda with changes

Joyce Moorhouse seconded the motion.

Motion passed 3/0

 

Approval of January 15, 2008 Minutes

 

Dave requested on page 1, it should say under Chuck Radamacher “signed off as no zoning required”.  On page 5. regarding turning around in the church driveway, it should say

” usually turned in the 2nd north church driveway.”

Betts said she would make the corrections.

 

Dave Garner made a motion to accept the minutes as corrected

Vince Cockriel seconded the motion

Motion passed 3/0

 

Treasurer Report

 

Ken reported that until we closed out the year the ending balances for each of the funds were not correct.

 

 

Funds/Accounts

Amount

Notes

Current Investments CD –Road & Bridge

$  71,890.14

 

Receipts

$       269.48

 

Disbursements

$    4,636.18

 

Liquid Assets as of 11/20/07

$   

 

 

Ending Balances: as  of the end of January

General Fund                $  42,971.52

Road and Bridge  $  45,657.53

Fire/Ambulance            $  57,177.10

Building Fund               $    3,551.51 

 

Dave asked Ken if he would end of the year balances for the Annual Meeting?

Ken stated those were the ending balances he had just given.  They were from January last year to the end of January this year.

 

Dave said for the annual meeting you would  have the statement of last years?

Ken said that’s correct.

 

Ken wanted the board’s permission to reissue a check from September that had never been cashed.

 

Vince Cockriel made a motion to reissue the check (#8103 for $420.97) and void the old one.

Joyce Moorhouse seconded the motion

Motion passed 2/0

Dave Garner abstained.

 

Dave Garner made a motion to accept the Treasurer’s Report as written

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Building Permits

1.          Brody Skahen - Brody Skahen - 2186 310th Street, Cannon Falls, Section 21, permit for buildings. 4.5 acres.  Permit for shed and addition to a barn.

 

Brody was not present but had come earlier to drop off his site plan and check for his building permit. 

The board looked at the site plan.  The clerk had kept the original application for permit that Brody had filled out at the planning commission meeting. 

Joyce recalled the planning commission telling him to come to the board and complete his permit request.

Discussion ensued regarding the addition to the present barn and other shed, their setbacks and location.

Dave wanted to know why there were not two building permits.

 

Joyce felt they (the planning commission) may have considered it one building project.

 

Dave said he considered it two buildings.  He (Brody) added on to one, and built another.

 

Joyce said she would like to make a motion to issue Brody Skahen a zoning certificate.

 

Vince wanted to know if the County had jurisdiction on this issue.  

Joyce said we could issue the permit and let him go to the county.  If they thought he needed some other permit let them do it.

 

Vince seconded the motion.

Joyce called for further discussion.

 

Dave stated it was two building permits for two buildings.

Joyce asked the clerk if she remembered the planning commission telling Brody he needed two permits?

Betts said she did not remember, but could check the minutes from November.

 

 Dave said his opinion was to not issue the permit until they found out exactly what it was for, and if it was for two buildings it should be two permits.

 

Joyce called for a vote.

Motion passed 2/1

Dave Garner voted no.

 

Ken recorded the check from Brody Skahen of $100.00 for his permit.

 

Joyce requested that the clerk, when mailing Brody his permit, inform Brody that this was just a zoning certificate and that he needed to take it to the county to get a permit from them.

 

2.          Janet Johnson 29596 23rd Avenue Way, Cannon Falls, MN, section 16.  12 x 20 foot 4 season porch back of house.

Janet came forward.  She presented site plans.  All setbacks were met, cost was $8,000.00.

 

Dave Garner made a motion to grant a zoning certificate to Janet Johnson for a 4 season porch.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Janet wrote a check for $100.00 for the permit.  She was advised to go to the county to complete her permit.

 

3.          Dave Wenker 5834 325th St. Cannon Falls, MN Section 25 (Oxford Estates) 30 x 36 foot garage 3 feet from side property line.  Requesting a 7 foot variance.

Dave came forward.  He stated he wanted a 7 foot variance, as his building would be 8 feet from the side lot line.  Dave presented a letter from his side neighbor, Randy Schroeder, 5816 325th street, which said he gave permission to Dave to build a garage 8 feet from his east property line. 

 

Dave Garner made a motion to authorize a public hearing for a 7 foot side lot variance at the next planning commission meeting Monday, March 10th at 7:30 PM. 

Vince Cockriel seconded the motion

Motion passed 3/0

 

Dave Wenker was advised the fee would be $150.00.  Dave did not have his check book and said he would drop off a check at the town hall by Friday.

 

Betts said she would after receiving the check proceed with the Public Hearing publication.

 

4.          St. Paul’s Church – Requesting a variance.

Todd Prink came forward.  His public hearing had been held.  They were requesting a 3.9 acre variance. 

 

Discussion ensued regarding past requests and current developments in the Penfield Addition.

 

Dave said it was in line with the other lots on that side of the street and he felt it we didn’t allow them to split off the lot it would just be dead acreage.  The church needed the rest of the acreage.  It just made sense.  The split would make it a buildable lot, they could keep it or sell it. 

 

Joyce read aloud the reasons listed in favor of the variance from the planning commission:

It was in keeping with other home lots

It was originally platted to be separate lots 30 years ago

It was originally desired for a parsonage – but that was not needed now.

The Ordinance created a hardship as the lots were there before the ordinance changed.

 

Vince Cockriel made a motion to grant the 3.9 acre variance to St. Paul’s church

Dave Garner seconded the motion

Motion passed 3/0

 

Todd was advised to take the paperwork to the county.

Betts said as soon as she had completed the paperwork she would mail it to the county and a copy to him at his office.

 

Clerk’s Report

  1. Ryan Rounds Correspondence

Betts explained she had sent Ryan another letter and also a registered letter.  He had signed for the registered letter.  It was a letter Troy had helped her compose. 

 

Discussion ensued regarding the unpermitted building on Mr. Rounds land and the many businesses he had.

 

Joyce asked the other board members if they wished to do anything about this issue.

 

Vince asked what the date was.

Betts said he signed for the letter January 19th.  She had previously sent him 2-3 other letters, this was the first certified letter. 

 

Vince asked what were our options.

 

Betts said his conditional use was also in question.  It was originally for Car and Truck Accessory Distribution.  There were ads showing 4 different businesses being run out of his home.  The county felt he should be zoned commercial doing that much business. 

 

Dave felt we could write him advising him if he didn’t show up at the next meeting the township would proceed with other actions. 

 

The clerk was advised to send another registered letter saying if he didn’t appear at the March (2008) meeting we would be moving forward with turning the matter over to the county and our township attorney for further action. 

 

  1. Town Hall Fire Proof Safe

 

Betts stated the fire proof safe had keys but it would  not lock properly.  She had a locksmith from Cannon Falls come and look at it and he couldn’t fix it either.  He said he would do some research and called back stating he could not find any parts for it.  His solution was to put in a couple of eye bolts externally and lock it with a (vertical) steel bar and padlock so that the drawers could not be pulled open.  His fee would be approximately $125.00.

 

Joyce asked what would the cost of another safe be.

 

Vince and Dave agreed it would be 1-2 thousand dollars.

It was agreed that keeping the draws closed securely would be important incase of a fire.

 

Vince Cockriel made a motion to have funding for making the town hall fire-proof safe secure for the amount of $125.00

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

  1. Electric Boiler Rebate

Betts said Mr. Hernke had presented a receipt for the electric boiler and she had filled out the rebate forms Ken had told them about and we had received a $250.00 rebate check. 

 

  1. Township Elections
    1. Judges

Betts had obtained judges for the March election.  Her head Judge would be John Miller, along with Marilyn Hines and Rosie Schluter.  The backup judge would be Phyllis Emery. 

 

Dave  Garner made a motion to approve the election judges

Vince Cockriel seconded the motion

Motion passed 3/0

    1. Ballots

Betts said she had bought paper and designed the ballot for the March election. 

She provided a sample to the board.

 

Vince Cockriel made a motion to accept the ballots provided the spelling was correct.

Dave Garner seconded the motion

Motion passed 3/0

 

  1. Permission to Publish
    1. Planning Commission date change
    2. Township Meeting/Election
    3. Meet Candidates Announcement

 

Joyce Moorhouse made a motion giving the clerk permission to publish the Planning Commission date change, the township election/meeting and the Meet the Candidates announcement.

Dave Garner seconded the motion

Motion passed 3/0

 

Road Report

  1. Gravel- 2007 Culvert Sites reminder

Betts wanted to remind the board and road crew that the culverts put in last fall may need gravel around them for possible cave-in areas.  Mark Henry recommended getting out and checking them after the thaw but before road restrictions were in effect. 

 

Dave added we would have to wait for the areas to thaw out.

 

John Krantz, in the audience, stated he would keep an eye on them. 

 

  1. Tom – Report Equipment Future Expenses

 

Tom was not present.  It was requested the clerk move the item to the March meeting.

 

  1. Sanding Salt – County Order

Betts said the county had sent her a form to purchase salt/sand mixture. 

 

Dave said he remembered it was cheaper not to buy from the county.

 

It was decided we had enough mix for the rest of the winter.

 

The clerk was advised to tell the county no on ordering any mixture from them.

 

4.      Chloride on All Gravel Roads

Dave said he had seen a reduction of dust, less maintenance, less gravel needed, plus the roads were in better shape having put chloride on them.  He had talked to other townships and they put chloride on 100% of their gravel roads.  We would start seeing a bigger return now after a couple of years of less maintenance, less gravel, fewer potholes, and harder surfaces.

He would now like to look at putting chloride on all our gravel roads.

 

Dave felt it was close to 20 miles of gravel.

 

John Krantz said he could check the mileage while plowing snow.

 

Dave said it (the chloride) would be quite an expense but felt we would be getting it back in the long run.  The question was did we (the board) want to do it, or bring it as a line item before the public at the annual meeting.

 

Vince felt because the town meeting was next month we should put it before them.

 

The clerk was advised to add it to the Annual Meeting Agenda.  Also to obtain numbers of gravel roads in the township.

 

Ken provided the amount of extra income loss from those who paid for chloride, which last year was $1,350.00

 

Dave asked Ken what we had paid dust control.

 

Ken reported that in 2006 we paid FerrellGas $22,444.20 for chloride, and in 2007 we paid Dust Control $23,132.16 for chloride.

 

Ad Hoc Report

John Krantz reported that they were moving ahead.  They didn’t know if they would be finished by the annual meeting though.  He presented two table sized maps showing breakdown of taxable property.  It was broken down into possible areas for annexation. He felt it would be a good tool in talks with Cannon Falls. 

 

John was told it would not become public doctrine until it had been presented to the board.

 

The board thanked John Krantz and the Ad Hoc for their work and looked forward to hearing the final report.

 

Reports of Meetings Attended

Joyce reported attending the January 16th Hwy 52 meeting.  They were shown new maps.  Now they were coming out to the different entities and what their portion would be.  She showed the board a map of how Stanton would be affected.  Also the 2009 right of way schedule was being done along with the EAW being scheduled.

 

The next meeting would be regarding Cost Participation and Stanton would be contacted to schedule the meeting.  After that there would be a meeting March 19th at 10:00 AM at Cannon Falls City Hall.  The local agencies, County, Cities and Townships, should be contacted shortly to set up the costs participation meeting with the Minnesota DOT. 

The clerk should be hearing from the MN-DOT and schedule a meeting.

 

Dave wanted clarification on the fact that we would be responsible (financially) for the area on the map that involved Stanton Township?

 

Joyce replied a percentage of that area.  She said all she knew was that the city, county and townships would have to be responsible for some of the roads.  The State would have 85% but the other 15 % would have to be shared by the city, county and townships. 

She did not know what the cost would be at this time, but it would only be for the portion of road within Stanton Township. The MN-DOT would want to meet with all the board members.

 

Vince reported going to the Goodhue County Township Federation meeting in Zumbrota.

Crime in the county was discussed and election training.  Land assessments were discussed regarding separate lots for a building site and other acreage off to the side for one owner. They would like it to be combined, otherwise they would tax residents at two different rates. This would be a state mandated change by the end of 2008 as far as taxation went.

Next was the first Land Use meeting with Cannon Falls City and Cannon Falls Township.  The meetings would be rotated each month.  They intend to meet once a month.  They are trying to have meetings the last week of each month. 

An ADA meeting was attended where a consulting firm was to do some competitive assessment on the City of Cannon Fall’s high points and low points. 

The Rural Fire Department Meeting, which he learned a 7% increase per year would be implemented over the next 5 years. 

Another ADA meeting.  Elections of officers took place. 

Joyce said she also attended the February 2nd meeting at Goodhue County Township Association meeting. 

Vince said he attended the County meeting also.

 

Old Business

  1. Town Hall Open House Date

Betts suggested putting the topic of Town Hall Open House on the Annual Meeting Agenda.  She felt having so many people present they would be more likely to have some input and attend the open house. 

The clerk was told she could add it to the Agenda.

 

  1. Asbestos Removal Bids – Old Town Hall

Betts stated she had Twell (Environmental) bid to remove asbestos from the old town hall and wanted to know if she should add this topic to the Annual Meeting Agenda. 

 

Dave asked how much it was.

 

Betts said $3,933.00.  This included removing asbestos from the transite siding and 9 x 9 ‘tile.

Dave requested we wait to discuss it further with the Levy.

 

  1. Hearing Order, Paving 59th Ave., from Attorney

Joyce read the email (Exhibit A) from the township attorney as to what steps should be taken in extending 59th Ave Way into a township road.

Joyce reported meeting with the surveyor. On a map it showed St. Paul’s owned the part of 59th in front of their property. The information he had given her she had sent to our attorney.  The attorney suggested that at the Annual Meeting we bring up a resolution and have it passed/voted on there.

 

Dave recommended following the process that Troy recommended.  If it got voted down at the annual meeting we could cut back to the part of the road we already owned. 

 

Joyce felt it would be important to have our roads recorded with the county and Troy said there currently was a more up-to-date way to do that.  This would be helpful to the planning commission also.  It would be something to do (present) at the annual meeting or have a public hearing.  In the future we may want to do that.

 

The clerk passed out copies of Troy’s procedure steps to the board  (Exhibit A)

 

Dave Garner said he would like to make a motion to put the resolution/process (for 59th st. extension) before the electorate at the Annual meeting.

Vince Cockriel seconded the motion

Motion passed 3/0

 

It was decided that the Chair would present the resolution at the Annual Meeting.

The clerk said she would provide an overhead map for the chair.

 

  1. 2009 Levy

 

Dave wanted to propose a couple of items for consideration.  One was to add $25,000,00 to road and bridge fund for 100% coverage of chloride on all gravel roads.  This would be based on $235.00 per mile and having 20 miles of road. 

 

Dave said the actual approved Levy for 2008 was $183,000.00. 

 

Vince said last year we got by, not spending the money in escrow, on $158,000.00.  He didn’t see any needed increases.

 

Dave said the asbestos removal for $5,000.00 was a one-time item. The Fire/Ambulance at $8,000.00 was going to be going up.  We had extra money in there but that would be used up this year.  Each year we would need $30,000.00 plus 7%.  Next year maybe $32,000.00 between both fire departments.  

 

Discussion ensued regarding the urgency to take care of the asbestos removal. 

Adding the asbestos on to the general fund would take it from $85,000.00 to $90,000.00

Also whether to increase the General Fund for Legal fees and by how much.

 

Joyce felt $5,000.00 for legal fees would be a minimum (from the General Fund)

Vince said it could be a one time item, and if unspent would not ask for it again.

 

Discussion ensued regarding repaying the cost of the new town hall and repaying the $12,000.00 from the general fund and the $30,000.00 from the Road and Bridge fund.

 

Dave pointed out that the cost of $25,000.00 for chloride would probably come down over the years as less chloride would be needed. 

 

Vince asked Ken what Road and Bridge tended to have left in it?

Ken replied $46,435.83.

 

Dave asked what the other supervisors would like to see.

 

Discussion ensued regarding repaying the cost of the new town hall and repaying the $12,000.00 from the general fund and the $30,000.00 from the Road and Bridge fund.

 

Vince said it was important to leave money in the Road and Bridge because that was where our equipment came out of.  Vince felt that we should pay back the general fund right away.

 

Current Fire/Ambulance fund was sitting at $35,000.00.  No Increase would be needed right away in that.  The increase being asked for would be $35,000.00 or 19% over last year. 

 

Vince’s opinion was Fire Fund – zero increase, General Fund – zero increase,

Road & Bridge - $25,000.00 increase, Building Fund - $10,000.00 increase.   If we need legal fees we could take them from the general fund. 

 

It was decided :

General Fund                – leave at $85,000.00

Road & Bridge Fund    – increase from 89,000.00 up to $114,000.00 (all roads to have chloride)

Fire/Ambulance Fund  – leave at $9,000.00

Building Fund    – increase/add $10,000.00

2009 Levy being proposed for a total of $218,000.00 or 19% increase

 

Vince Cockriel made a motion to approve the 2009 Proposed Levy at $218,000.00 or $35,000.00 increase over the 2008 Levy.

Dave Garner seconded the motion

Motion passed 3/0

 

New Business

1.      CAPX Survey Form  - Powerline Sites

Joyce read a survey to the other supervisors who assisted in filling in the answers.

Of  the 11 listed possible concerns “yes” was checked next to each.

Questions asked: Potential for putting underground

 

2.      PC Request of Variance Info- Board Opinion

See Troy Gilchrist’s email reply.  Exhibit B.   Some discussion ensued and all agreed that a variance always stayed with the property after it had been granted. 

 

3.      Petition from East Side Residents

Vince presented a petition he had received, signed by 11 residents from the east side of Stanton township area and wanted it to go on record.  It requested no exclusion from annexation to the city of Cannon Falls be placed upon their property, but to place their property into a classification allowing expedient and friendly annexation to the city of Cannon Falls if and when they, as the property owners, and the city of Cannon Falls agreed to annexation.  This was not a request to be annexed into the city of Cannon Falls and no steps had been taken by them to initiate the annexation process.  This was a request to the Stanton Township Board to respect the individual property owner’s role in deciding the future of their property’s alignment (township or city).

The petition would be recorded and taken under advisement.

 

Vince also handed out procedures given to him from The League of Minnesota Cities as how to handle disruptive people/behavior at meetings. 

 

Joyce said the board had correspondence from Wendy Carroll, February 3rd, informing them that the builder got things laid out and things should be in full swing by Monday.

Joyce felt a roof should be on soon. 

 

Joyce also wanted to inform the board that the township had received a check for $13,643.12 from the county.  Stanton Township had 32.32 miles of roads.

 

Upcoming Meetings

1. Randolph Hampton Fire District, Thursday March 6, 2008, 8:00 PM Randolph Fire Hall, Randolph, MN

2.      Meet the Candidates Monday March 3rd at 7:00 PM at Stanton Town Hall.

3.      March 6th CAPX Meeting Lakeville MN

4.      Randolph-Hampton Fire Department meeting March 6, 2008 in Randolph at 7:00 PM.

 

Board Of Audit

Ken passed out reports to the board.  Ken stated he would have a public report at the Annual Meeting.

Board members proceeded to have Ken pull claims and check receipts at their request.

 

The board signed a certification from the state of Minnesota stating the financial statements of 2007 for Stanton Township conformed with the generally accepted accounting principals applied on a basis consistent with the proceeding year.

 

Dave Garner made a motion to approve the audit

Vince Cockriel seconded the motion

Motion passed 3/0

 

Mail

 

Dave Garner made a motion to distribute the mail

Joyce Moorhouse seconded the motion

Motion passed

 

Betts stated she had a survey from the Office of the State Auditor regarding energy use.

The board members helped the clerk complete the forms.

 

The remaining mail regarded classes being held by U of M Extension,  LTAP and Technology Exchange.                                                                                                                                                                                                                   

 

Claims

 

Dave Garner made a motion to pay claims.

Joyce Moorhouse seconded motion

Motion passed 3/0

 

Claims were paid.

 

Adjourn

 

Dave Garner made a motion to adjourn

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

 

Meeting adjourned at 11:07 PM

 

Respectfully submitted,

 

 

 

Elizabeth Top

Stanton Township Clerk