REGULAR MONTHLY BOARD MEETING July 15, 2008

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Board Chair, Dave Garner, called the meeting to order.  Others present included Vice Chair Vince Cockriel, supervisor Bob Benson, Clerk Laura Pederson and Treasurer Kenneth Ebert.

 

Meeting was called to order at 7:00 P.M.

 

Pledge of Allegiance was recited.

 

Dave called to reveal any conflict of interest.

 

None were heard

 

Treasurer’s Report

Ken reported that mileage reimbursement had risen from 50.5 cents up to 58.5 cents per mile.

 

Funds/Accounts

Amount

Notes

Current Investments CD –Road & Bridge

$     71,890.14

 

Receipts

$          826.68

 

Disbursements

$        4,687.22

 

Liquid Assets as of 7/15/08

$    106,225.27

 

 

Vince Cockeriel made a motion to accept the treasure’s report.

Dave Garner seconded the motion

Motion passed 3/0

 

Approve Minutes of June 17, 2008 and June 3, 2008

 

Dave Garner made a motion to approve Special Meeting minutes of 6-3-08 as submitted.

Bob Benson seconded the motion

Motion passed 3/0

 

Vince noted he recalled that he had changed his mind about him abstaining on the Conditional Use for David Lorentz.  He wanted the minutes to show that. 

 

Laura said she would correct the minutes on page 2.

 

Minutes of 6/17/08 Board Meeting

Dave noted a couple of typo errors on page 5;   “Stanton’s greater” and “warning”.

Laura said she would correct those. 

 

Bob Benson made a motion to approve the regular Board minutes of 6-17-08 as corrected.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

 

 

Clerks Report

1. Laura said she needed approval for the election judges.  She has asked Ken Ebert to be her Head Judge.  The other judges were:  Betts Top, Susan Carlson, Joyce Moorhouse, John Miller, Evelyn Solzman, Phyllis Emery, Marilyn Hines and Brian Malone.

 

Dave Garner made a motion to approve the election judges.

Bob Benson seconded the motion.

Motion passed 3/0

 

2. Penfield Paving.  Laura reported work would start July 18th in preparing the road.  Paving would start the beginning of the following week. 

 

3. Town Hall Parking Lot.  The paperwork had to be in the cities by August 1, 2008.  The county and pavers would be at the town hall soon to meet that date.  They would be applying 159 square yards of blacktop.

 

Vince Cockriel made a motion to approve the Clerks Report.

Dave Garner seconded the motion

Motion passed 3/0

 

Road Report

Tom came forward. 

Mowing was done. 

Dave asked about the grader, if it had been fixed. 

It was noted we should call Ziegler to fix the grader.

Dave said the grader and the truck both needed power washing and to be lubed.  He asked Tom between him and John to get that done. 

 

Ken stated that due to ditch plantings on 312th and Oxford Mill intersection the vision of oncoming traffic was very poor to the south.  Some of the residents asked him to bring this to the boards attention.  Dave mentioned that John had been asked to mow this back to the right of way at the PC meeting.

 

Dave asked that the ¼ mile area along 59th Avenue Way (between townships) be done as it seemed to be an area that both townships were ignoring. 

It was noted that McKinley’s culvert looked good.

Laura was requested to contact the person next to the new culvert on Stanton Trail, by Chuck Radamacher’s, and advise them that the new dirt needed to be rip-rapped or else it would all be washed away. 

Bob suggested that bids go out next January for chloride and rock so that the roads would be done earlier.

Dave explained that the bids were done early, but the timing to coordinate everything kept getting set back.

 

Reports of Meetings Attended

Vince reported he had none.

Bob reported he did not attend any meetings either.

Dave reported he attended 2 meetings.  He had attended the MAT Summer Short Course.  Meeting laws were discussed, plus rules and regulations for posting.  He had also met with the County regarding the Penfield Addition.

 

Old Business

1.      Wendy Carroll

The board said they had all received emails from Wendy.  The semi’s and pallets were now gone. She had completed her move.

2.      Brody Skahen

Laura reported that the county was on top of the problem.  The barrels contained vegetable oil. They were also aware that he had a 3rd building going up without a permit. 

3.      Highway 52 Meeting Representative

Dave stated he was at the Planning Commission meeting last week and did a presentation to them. Since Joyce was not the township representative for the Highway 52 meetings they needed a new person.

Bob Benson made a motion to appoint Paul Schluter

Vince Cockriel seconded the motion.

Motion passed 3/0

4.      Penfield Addition Paving

Dave said he had talked to the county and they had a meeting there on 59th Ave Way together.  They expected a crack across the narrow area by the culvert and it would be addressed when it happened.  303rd and 304th would be feathered off into driveways. It would be the townships responsibility to come back and do the dirt and gravel part of the landscaping.  There were already 2 loads of crushed rock down at the site.   

 

New Business

1.      Penfield Supplemental Agreement – Resolutions

Dave said he had been working with Laura to formulate a letter to all the Penfield residents notifying them of the work that was about to begin, advising them to minimize their driving in the area and advise them of where the money was being spent.  Each resident would receive information of what their costs would be.  It was a state law that the township had to levy for 105% for the amount needed.  You had to bond for more than what you actually needed.  Then you had to levy for more than what you actually Bonded.  Theoretically there may be some money left over (after the project was paid for) and it was completely up to the Board how to use that money.  Dave stated this may be as much as 5 years from now.  He recommended that percentage wise the people who paid the money in should get it back.  He wanted to put a recommendation in the minutes so it could be seen in the future but they could not obligate the future board to do any certain thing.

 

Dave Garner put forward the Resolution:

At the end of the (Penfield) paving project any unused funds would be returned to the citizens  that paid them into that project.

Vince Cockriel seconded the resolution

Resolution passed 3/0

 

Dave announced that the township attorney had sent 2 resolutions that needed to be addressed. Dave complimented Ken for finding the financing for the $100,00.00 at 3.2 percent from Merchants Bank. 

 

Laura presented the first resolution, giving copies to each supervisor.

Dave read aloud:

“Pursuant to call and notify therefore the regular board meeting of Stanton Board of the town of  Stanton, Minnesota was duly held at the Town Hall in said town on July 15th, 2008 commencing at 7:00 PM.  The following members were present:  (Laura would fill in the board member names) and moved to adoption.”  Resolution was #2008-007.

 

(Because the resolution was so long Resolution 2008-007 was added to the minutes as Exhibit B)

 

Dave explained the bond process and the state statute Stanton was required to follow.  

The clerk was required to file a certified copy of the resolution with the county auditor per State Statute 475.63.  There were also Federal tax codes to follow. 

 

Dave Garner put the motion for the resolution before the board members for adoption.

Vince Cockriel seconded the motion

Vote was 3/0

 

The chair, Dave Garner, clerk, Laura Pederson and Ken Ebert, treasurer, signed and dated the adopted Resolution 2008-007 and the 4 copies.

 

Dave wanted to interject he had found two 52 inch ceiling fans at an auction for the town hall.  They were commercial quality.  He wanted the board to allow him to bid on them with a not-to-exceed amount.

 

Bob Benson made a motion to authorize Dave to spend up to $75.00 each on ceiling fans.

Vince Cockriel seconded the motion.

Motion passed 3/0

 

Dave mentioned that Laura had asked for another file cabinet.  There were file cabinets at the same auction.

 

Vince Cockriel made a motion to allow Dave to purchase the file cabinets with a cap of $125.00

Bob Benson seconded the motion

Motion passed 3/0

 

Dave introduced the 2nd part of Resolution 2008-007 from the attorney.

Dave read aloud the highlights of the second part to the other board members.

Vince Cockriel made a motion to accept the second part of Resolution (2008-007) as submitted from the attorney.

Bob Benson seconded the motion

Motion passed 3/0

 

Part two was signed by Dave Garner and clerk Laura Pederson.

 

Next was the “Treasurer’s Receipt” document.

 

Dave Garner made a motion to have Ken Ebert, treasurer, sign the papers.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Ken Ebert, treasurer, signed papers but did not date them.  They were to be returned to the attorney’s office. 

 

Laura presented the Investment Letter that would be executed by Merchants Bank.

Dave read the letter aloud to the supervisors – (note attached as Exhibit D)

 

Laura presented the next document entitled Approving Opinion.  This document was signed and dated for the (loan) closing on August 1, 2008.  Dave read aloud the highlights of the document.

 

Form 80-38G was presented to the board for signatures.

This form was to be completed, returned to the attorney and they would file it with the IRS.

 

Dave explained it was for Tax Exempt Governmental Obligations and it needed Ken’s signature.

 

Dave Garner made a motion to authorize Ken Ebert, Treasurer, to sign the document

Vince Cockriel seconded the motion

Motion passed 3/0

 

Ken signed the document.

 

Next Laura presented Clerks Certificate: No receipt of Election Petition. 

The document stated that the township had on December 18, 2007 the township held a public hearing regarding the establishment of a Subordinate District and the town adopted a resolution establishing the district and during the 60 days following the resolution no petition was filed with the office. (note: this needs to be clarified)

 

Dave Garner made a motion authorizing the clerk to sign the document

Bob Benson seconded the motion

Motion passed 3/0

 

Laura signed the certificate. 

 

Next Laura stated the Bond itself should be signed by the Chair and town clerk and dated as of delivery.  The treasurer also needed to sign the registration blank.  Laura also listed the documents, which needed to be delivered to Merchants Bank. 

 

Laura presented the second Resolution from the attorney’s office.

Dave read and reviewed aloud the Resolution entitled “Resolution Levying Subordinate Service District Charges for Penfield Addition Road Improvements”. ( see Exhibit C)

 

Dave pointed out that if some resident did not want to use the 3.2 percent interest rate they would be able to pay the whole amount up front if they wanted to and pay it all off.

 

Bob Benson made a motion to allow Dave Garner to sign, as chairman, any papers regarding the Penfield Addition without calling a special meeting.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Upcoming Meetings

Vince mentioned that July 31st would be the next meeting with Cannon Falls, 7:00 PM at their city Hall.

 

Laura stated she had election training July 16 in Red Wing.  Short course for MAT was on Thursday July 17 and election training with Ken July 22, in the evening.

 

Dave Garner made a motion to distribute the mail

Vince Cockriel seconded the motion

Motion passed 3/0

 

Mail was distributed.

 

Dave Garner made a motion to pay claims

Vince Cockriel seconded the motion

Motion passed 3/0

 

Claims were paid.

 

Vince Cockriel made a motion to adjourn

Bob Benson seconded the motion

Motion passed 3/0

 

Meeting adjourned at 9:02 PM

 

 

Respectfully submitted,

(Clerk’s name)

 

------------------------------------------------

(signature)

 

Stanton Township Clerk