REGULAR MONTHLY BOARD MEETING September 18, 2007

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Board Chair Joyce Moorhouse called the meeting to order.  Others present included Vice Chair Dave Garner, Supervisor Vince Cockriel, Clerk Betts Top and Treasurer Kenneth Ebert.

 

Meeting was called to order at 7:00 P.M.

 

Pledge of Allegiance was recited.

 

Joyce called to reveal any conflicts of interest.

 

None were heard.

 

Approval of Agenda:

Joyce requested under New Business: add #3.Vehicles Parked by Old Town Hall Salt Shed

Dave requested under Old Business: add #2. Annexation

Vince wanted to address the tree trimming and removal

Betts said under Old Business #1. Clearing Stanton Roadsides should cover that but would add “Tree Trimming” to it.

 

Vince Cockriel made a motion to approve the agenda as corrected

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

 

Approval of Minutes 8-21-07 Board Meeting

Dave Garner made a motion to approve the 8/21/07 minutes with the corrections noted.

Vince Cockriel seconded the motion

Motion passed 3/0

 

Treasurer’s Report

Ken reported:

 

Funds/Accounts

Amount

Notes

Current Investments CD –Road & Bridge

$   70,342.13

 

Receipts

$        552.99

 

Disbursements

$   11,435.55

 

Liquid Assets as of 8/31/07

$ 123,413.32

 

 

Dave Garner made a motion to approve the Treasurer’s Report as submitted

Vince Cockriel seconded the motion

Motion passed 3/0

 

Building Permits

 

1. Wendy Carroll of 32740 Stanton Trial, Cannon Falls came forward.

Wendy informed the board she was closing on her land purchase with her lawyer next Thursday (9-27-07).  She presented the land survey to the board members for viewing.  A copy was kept for the clerk to file. She said she had not heard back from the SBA regarding her loan, and because of that she had secured a different loan as a backup.  She requested that she have an extension on her October 1st date.   She hoped to be out of where she was by December 31, 2007.

 

Joyce asked if she planned on closing down at any point.

 

Wendy replied No, they were just ready to kick into winter.

 

Vince asked if she would be moving things off site before December 31st?

 

Wendy said just as soon as they could they would. All the summer items were now being put in packing boxes for the move. 

 

Vince asked with regards to the semi-trailers; would they be off site before the very end of the year?

 

Wendy replied the ones with her rods in it, that trailer she hoped to take with her.  The other two she would probably sell back to the gentleman on 52 that she bought them from. 

 

Joyce asked if (where she was moving) was a part of Dennison.

 

Wendy replied yes.

 

Joyce asked if she knew what her address was going to be there.

 

Wendy replied nothing more than County Road 9. 

 

Joyce wanted to know when the builder would start.

 

Wendy said she had to first close on the land, then get a few permits, and when she had those she would have the excavator start moving dirt.  She wanted to get the cement poured in October. 

 

Vince Cockriel made a motion to give Wendy Carroll an extension on the closing of her business until December 31, 2007.

Dave Garner seconded the motion

Motion passed 3/0

 

Wendy said she would keep emailing the board and come back at the December meeting if there were any problems. 

 

2. Brian and Linda Valek of 32928 8th Ave. Way, Dennison, Section 29 came forward to request a permit for building a porch onto the front of their house.  The Valek’s presented a site plan and building plan.  The estimated cost would be $14,800.00.  The dimensions were 12’ x 35’.  Setbacks would be met.

Vince Cockriel made a motion to approve the permit for Brain and Linda Valek for the addition of a porch onto the front of their house.

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

Permit fee of $105.00 was paid.

 

Culvert Report

Mark Henry came forward to report on the culverts he had been cleaning for the township.

Mark explained the work he had done on cleaning the culvert at 23rd and 310th also Prairie Creek culverts.  He mentioned that 23rd and 310th had the common “driving over the edge” problem and he had reset the corner marker.

 

Dave noted that we should put some more reflectors around that corner by the culvert on both sides. 

 

Mark continued that he made downstream drainage in that area also.  The Prairie Creek clearage had been done and he had notified the DNR of his work.  He took out 3 tandem loads of gravel, etc. and got it cleaned.  The sedimentation bank was cut and slopped back.  That area was also seeded and blanketed.  Regarding the Boy Scout camp area, which had been done, he felt we needed to go 75 feet north into that property to have a place for water to flow, but their permission would be needed.  There would probably be 3-4 tandem loads of material that could be removed for better drainage.

 

Joyce said she could talk to them (Boy Scouts).  She asked Mark if there could be an estimate of what that would cost.

 

Mark said he could call the clerk and give her a cost, that maybe it would be about $500.00.

On 35th Ave the culvert was very short, being a 24 foot pipe. It was too short to put any ends on. He had not cleaned it out but would recommend if it needed replacing to use a 40 foot pipe.  He would do his best to clean it out.  Mark recommended that future culverts be 24 inch pipes as this would give twice the capacity of current pipes. 

 

Vince stated that if the pipe (on 35th street) stayed plugged it should be replaced next year.

A decision should be made this year, next year or right away.  He would like to see it replaced.

 

Dave felt it was important to open it and look at replacement next year.  It had been closed a long time. 

 

Vince said he noticed that both ends had been crushed.

 

Mark said there was nothing to tie to at this point.  He would do his best to open it up.

He would spend an hour or two. More than that he would not keep working on it.

 

Joyce asked that he give his results to the clerk and then maybe they would elect to do the replacement in the spring. 

 

Clerk Report

1. Copy Fees – Info from Townships

Betts reported that 4 of 11 township clerks had emailed her back with her question about Copying fees.  Replies ranged from having no policy to charging 25 cents a copy. 

 

Discussion ensued about how many copies and what charges could be made.

 

Dave Garner made a motion to have Stanton’s Copying Policy as follows: for any copy request of any public document that the person first be directed to our website for digital information there.  If that was not possible then the clerk would fulfill the request for the past 3 years that 1 copy would be provided of 1 document under 100 pages for free per year, over 100 pages would be $ .25 per page.  Non-Stanton residents would be charged a flat fee of .25 per page.

Vince Cockriel seconded the motion

Motion passed 3/0

 

2. Legal Funds – Goodhue Townships

Betts reported she had sent 11 emails out to township clerks asking if they had a Legal Fund and she had 2 replies.  One said they used their Miscellaneous fund if they had legal fees and the other reply just said they had no Legal Fund. 

 

3. Levy Funds – Stanton Filed

Betts reported she had filed the 2008 Levy with the county and showed it to the board.

Joyce read from the filed Levy:

 

General Fund:  $ 73,000.00

Road and Bridge Fund: $ 77,000.00

Fire Fund $ 8,000.00

Total $158,000.00

 

4. Goodhue County Levies

Betts provided a document of 2007 Levies and Tax breakdown for all the townships in Goodhue County for the board to view per request from the continuation of the annual meeting. She said she would have the 2008 Levies for townships next month. The figures the county provided were not exact Levy amounts but each township listed seemed to be a variant of their Levy as shown with Stanton, which should have been as $182,000.00 but on the breakdown was shown as $169,468.00.

 

Joyce read the document breakdown aloud stating that Stanton township seemed to have the

5th highest Levy of all the townships. 

 

Florence Township was the highest at $197,192.00

Cannon Falls Township $ 195,896.00 

Welch Township $187,542.00

Roscoe Township was $ 181,192.00

Stanton Township was $169,468.00

Haycreek Township was next $160,534.00

The lowest was Belvidere Township was lowest at $104,141.00

 

Vince asked population-wise where did we stand.

 

Betts said she thought Stanton was the 3rd most populated. 

 

5. Spreadsheet for Permits

Betts reported at the last Planning Commission meeting it was suggested having a spreadsheet for all permits granted by Stanton Township.  She had created a sample spreadsheet and wanted the boards feed back on it. She said she was open for additions to it from the board.

 

Joyce thought it would be good to add a column of Permit Fees to show what had been paid.

 

Ken mentioned that information was already collected in the CTAS software.

 

Dave asked why duplicate the efforts if it was already in CTAS.

 

Joyce said it would be a way of keeping track of permits and what was being built.

 

Vince asked if CTAS did all of this (data on the spreadsheet) of just the permit fee?

 

Ken replied it contained the name of the person, the check #, the date and the amount of the check.

 

Joyce explained the reason for this was that the Planning Commission could use information about when a permit expired. 

 

Vince said he thought it would be valuable, and if we were going to have the spreadsheet it wouldn’t hurt to have the Fee in there also.  It would help the Planning Commission.

 

Betts added she didn’t see it taking her more than 3-4 minutes to enter the information a month.

 

Joyce Moorhouse made a motion that the clerk do a spreadsheet on Township Zoning and Goodhue County Permits. 

Vince seconded the motion

Motion passed 3/0

 

6. Grants and Funding

Betts reported she had done research on getting Grants and Funding from the State. She had found quite a few places to request money from and would start requesting information.  She wanted the board to know this and if they had any information or leads on other funds to let her know.

 

7. Treasurer Reports on Stanton’s Website

Betts said she had contacted MAT, per request, and asked them about posting the Treasurer’s Report on our website.  She gave the reply to Joyce, and she read the response aloud.

 

From Kent Sulem of the Minnesota Association of Townships.

“As to publishing the treasurer’s report, you are not required to do so.  What you choose to place on the website is an internal matter for the board.  If you do opt to post it, you can post anything that does not reveal private data (i.e. social security numbers, reason for use of sick leave, etc.)”

 

Dave felt the main issue was already in the minutes. 

 

Joyce and Vince agreed.

 

8. CF School District – Ad Hoc Meeting at Stanton Town Hall

Betts reported a representative of the Cannon Falls School District Ad Hoc Committee had requested having a presentation at our town hall for an hour on the School Referendum coming up to the public.  Betts wanted to know if she needed permission from the board.  The group wanted to come an hour before the next board meeting October 16th at 6 pm and it would be done before the board meeting began.

 

Joyce added that they wanted to do a display about the proposed additions onto the school. 

 

Dave recommended we waive all fees for the presentation and to also publish it in the newspaper so the citizens could come and see what their school district was up to.

 

Dave Garner made a motion to waive all fees for the School Referendum presentation and to put a notice in the newspaper. 

Vince Cockriel seconded the motion

Motion passed 3/0

 

9. Guard Rails 310th Street

Betts reported Mr. Hanson had called her and told her that since the 35W bridge collapse they had been very busy but that he expected H & R Construction could get to the guard rails in the first part of October. 

 

Road  Report

 

1. Resolution for Stop sign 23rd Ave and 310th St.

Joyce stated there was a resolution for the stop sign to be put in at the corner of 23rd Ave and 310th street.  It was recommended by MAT.

Joyce read aloud:

“ RESOLUTION TO ERECT A STOP AHEAD SIGN ON 23RD AVENUE WAY AND A STOP SIGN ON 23RD AVENUE WAY AND 310TH STREETS.

 

WHEREAS, 23rd Avenue way has a downward slope towards 310th street

 

WHEREAS, it is difficult to see cross traffic at 23rd Avenue Way and 310th Street intersection

 

WHEREAS, in winter months snow and ice may accumulate making the surface on 23rd Avenue Way slippery into the intersection of 310th Street.

 

NOW, THEREFORE, BE IT RESOLVED, by the town board of ____Stanton_______, _Goodhue_____ County, Minnesota that a Stop Ahead sign and a Stop sign be erected on the above described road(s) or road segment(s) in accordance with the Minnesota Uniform Manual on Traffic Control Devices and replace the Yield sign”

 

Passed this ______18th_____ day of ______September__________, 2007.

 

Vince Cockriel made a resolution to accept the resolution as read

Dave Garner seconded the resolution

Resolution was passed 3/0

 

 

Ad Hoc Committee Report

 

Mark Dubbels reported the committee had studied the MN Statute 414.031 and 414.033 regarding Annexation.  It was reviewed line by line on the overhead from the State’s website.  The homework was to do more research on Annexation and what was required by a municipality to take land from a township that adjoins it.  There had been email correspondence with the Department of Boundaries and they had informed them about different situations of filing for annexation.  That information was discussed.  The next meeting would be at the Town Hall on October 2nd at 7:00 PM. 

 

Vince stated he wanted to thank Mark and the Ad Hoc Committee for all the hard work they had done.

 

Meetings Attended 

Vince reported he had attended the ADA meeting at Cannon Falls last week and the Cannon Falls Public Hearing on Annexation.

Joyce reported she had attended the Hwy 52 Project meeting.  They were still on Tech Memo 5.  She also attended the Cannon Falls Public Hearing and spoke at that about Annexation.

 

Dave reported on his attendance of the America’s Town Meeting in Washington DC which was paid for by the Association of Townships on September 4-7th.   He spoke about the many meetings he attended and emphasized how important the up and coming Census would be.  He said we did have a contact at the White House who was the Associate Director and whose job was to take cities and townships perspective into the White House and represent us to the White House. He could be contacted through the switchboard and his name was Wade Lairsen. Dave continued and listed what he learned were MAT’s main issues:  Tax Relief for Public Office persons, Unfunded Local Mandates, Federal Tax Benefits to Recruit and Retain Volunteer First Responders. 

 

Old Business

1. Clearing of Stanton Road Sides and Tree Trimming

 

Discussion ensued regarding a fall road trip and what needed to be done with issues on township roads.

 

It was decided to have a road trip Wednesday, October 3rd, 2007 at 3:30 PM.  The board supervisors, clerk and Tom or Dan would attend.  

 

Betts said she would post the meeting.

 

2. Annexation

Discussion ensued regarding possible actions and future meetings with Cannon Falls for the topic of Annexation. Events such as Highway 52 project and the Annexation of 120 acres were important in decision making. 

It was decided to wait and put the topic on the next agenda.

 

Dave Garner made a motion to have Stanton Township approach the City of Cannon Falls with a proposal that we hold meetings on and discuss a Comprehensive Orderly Annexation Agreement.  Time frame to be determined.

Vince Cockriel seconded the motion

Motion passed 2/1  (Joyce Moorhouse voted Nay)

 

New Business

 

1. 2008 Budget

 

It was decided to move the 2008 Budget discussion to the October agenda.

 

2. Township Drive by Old Town Hall

 

Joyce spoke of the driveway by the salt shed being blocked with vehicles.  It seemed to be the people living in front of the salt shed. She requested the clerk send a letter to the people.  Also to post a  “No Parking” sign there. 

 

Betts said she would send the letter and have a sign put up by the salt shed.

 

Dave Garner made a motion to pay Mark Dubbels $50.00 for moderating the Continuation of the Annual Meeting.

Vince seconded the motion

Motion passed 3/0

 

Dave Garner made a motion to reduce meeting pay to $10.00 a month for all meetings attended for both the Planning Commission and the Board members. 

 

There was no second to the motion

Vote: Motion failed  1 / 2

 

Joyce said that Zeke Pederson had started the landscaping and she had taken pictures of the event.

 

Discussion ensued regarding taking pictures at the end of the project and notifying the Beacon and MAT.

 

Upcoming Meetings

 

Joyce announced a Highway 52 meeting in Cannon Falls at 9:00 AM Sept. 19th.

Also the LUCA meeting for Census training for herself and the clerk October 19th in St. Paul.

 

A fall Township Road Trip on October 3rd for the board supervisors, clerk and maintenance person.

 

A Public Hearing in Cannon Falls on Annexation by Ordinance on October 4th, possibly at 7:30 PM, she wasn’t positive of the time.

 

Dave Garner made a motion to distribute the Mail

Vince Cockriel seconded the motion. 

Motion passed 3/0

 

Mail was distributed.

 

Dave Garner made a motion to Pay Claims

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

Claims were paid

Ken requested that anyone turning in claims please provide a complete address so the check will always contain that information.

 

Dave recommended that checks should not be printed without the proper information. 

 

Vince Cockriel made a motion to adjourn

Dave Garner seconded the motion

Motion passed 3/0

 

Meeting adjourned at 9:37 PM