REGULAR MONTHLY BOARD MEETING January 16, 2007

Stanton Town Hall

31186 40th Avenue Way, Cannon Falls, MN 55009

 

Vice Chair, Joyce Moorhouse, called the meeting to order.  Others present included  Supervisor Dave Garner, Clerk Betts Top and Treasurer Kenneth Ebert.

 

Meeting was called to order at 7:00 P.M.

 

Pledge of Allegiance was recited.

 

Joyce called to reveal any conflict of interest.

 

None were heard.

 

Joyce asked for corrections to the Agenda.

 

None were heard.

 

Joyce made mention that in February the treasurer requested a discussion about the budget and board of audit.  She wanted to make that official.

 

Approve Minutes 12/19/06 Board Meeting

 

Dave had the following corrections he wanted made:

  1. Page 1 where it states the “Minutes of the New Town Hall On Site Inspection…” it should have the date of the meeting, which was 12/7/06.
  2. Spelling correction on page 3, paragraph starting “Dave said he had gone…” change “he warned” to “he wanted” in the second sentence.
  3. Under Clerk Report, between the first and second paragraph, it should be added: “Dave requested all contact/emails with Troy be forwarded to all board members so that everyone knows what is going on. 

Everybody agreed to it.”

  1. On next page where it mentions microphones at $110.00 a piece, it should say:

       “Motion passed 3/0” 

  1. Page 8, beneath “(Documents were marked Exhibit D)”.

“Joyce stated the Falls has not asked for anything such as annexation, rezoning, or building permits and therefore we could not act.” That statement should be in the minutes.

  1. Page 10, above where it says “Dave reiterated…”, it should state what was being reiterated, or that Joyce had stated the grant money was turned over to the city of Cannon Falls.

Betts said she would make the corrections.

 

Dave Garner made a motion to approve the minutes of 12/19/06 Board meeting as corrected.

Joyce Moorhouse seconded the motion.

Motion passed 2/0

 

Joyce asked to approve Minutes of the 12/21/06 Special Meeting

 

Dave Garner made a motion to approve the minutes as written

Joyce Moorhouse seconded the motion

Motion passed 2/0

 

Building Permits

 

Joyce called for any building permit requests

None were heard.

 

Other Permits

1.      Bob Schlekewy came forward from the Sportsman’s Club.  He needed a signature for a Raffle being held on March 10, 2007. 

 

Dave Garner made a resolution to sign off the acknowledgement of consent for the Sportsman’s Club Raffle

Joyce Moorhouse seconded the resolution

Resolution passed 2/0

 

Treasurer’s Report

Ken Ebert reported that current investments had a CD in Road and Bridge Fund for $67,474.47 coming mature in 5/26/07.

Receipts: $66,152.47 and disbursements $10,499.80. 

 

Dave Garner made a motion to approve the treasurer’s report

Joyce Moorhouse seconded the motion

Motion passed 2/0

 

It was mentioned that the books would be reviewed next month and should be put on the agenda as a separate item toward the end of the meeting as Board of Audit and Budget.

 

Clerk’s Report

Betts reported that she had sent a letter the first of the year to Cannon Falls Mayor Glenn Weibel.

Joyce asked Betts to read the letter.

Betts read:

 

“Dear Mayor Elect Weibel;

The Stanton Township Board would like to meet with you and your council members in January 2007 and discuss some annexation issues.  We would be happy to meet in our new town hall just west of Cannon Falls.  Any other meeting place would be acceptable also.  Please contact us at your convenience so that we may set up a time and date.

 

Thank you for your attention,

Elizabeth Top, Clerk.”

 

Betts explained that Mr. Weibel had contacted her with 3 dates for possible meeting times and she had, with Bob Benson’s help, chosen the January 29th date.  Betts continued saying although she was not at the Cannon Falls meeting that night she was told that Mr. Weibel had announced that there would be a meeting with Stanton Township on January 29th.  The following day she had emailed Mr. Weibel and told him she would have to wait until Stanton’s next meeting to make sure this date, the 29th,  was approved by all the supervisors.

 

Betts requested that the township subscribe to the Beacon newspaper.

Dave Garner made a motion to subscribe to the Cannon Falls Beacon and have it delivered to the town hall.

Joyce Moorhouse seconded the motion.

Motion passed 2/0

 

Betts wanted to ask the board if they would like meetings recorded digitally. This would entail a recorder, a burner and a supply of blank CDs.

 

Dave said he was in favor of doing this and recording the minutes.

 

Joyce asked what this might cost.

 

Betts said she thought around $100.00 to $150.00.

 

Dave said burners were around 25-35 dollars, a spindle of CD’s might be 5 dollars, and that we could keep it under $100.00. 

 

Dave Garner made a motion that the township purchase a digital recorder, a CD burner, and supplies for recording all public meetings and post that our meetings are recorded on our bulletin board.

Joyce Moorhouse seconded the motion

Motion passed 2/0

 

Betts asked that Dave purchase the equipment for recording the meetings as he could probably get a better price, Dave said he would.

 

Betts said she would like to have a deputy clerk and felt that Cheryle Peters would qualify.  She would like the boards permission or approval to swear Cheryle in as a deputy clerk.

 

Joyce said according to Minnesota statute Betts could appoint her own deputy clerk.

 

Joyce Moorhouse made a motion to have Betts appoint Cheryle Peters as her deputy clerk.

Dave Garner seconded the motion.

Motion passed 2/0

 

Discussion ensued regarding deputy clerk pay.  The deputy clerk would only get paid when they actually performed clerk duties, such as attending a meeting to record it or typing up minutes from a meeting.

 

Betts lastly reported that she had election judges John Miller and Rosie Schluter set up for being judges at the March township elections and was working on getting a 3rd judge.

She stated filing for election closed as of today.  Kenneth Ebert was running for treasurer, a 2 year office,  Robert Benson was running for supervisor, a 3 year term, Vince Cockeriel was running for a 3 year supervisor term and Joyce Moorhouse was running for a supervisor 1 year term.  The day of the election is Tuesday March 13th, and voting hours are 2pm to 8pm.

 

Joyce announced that the Planning Commission meeting would be on Monday, March 12th, 2007, all other Planning Commission meetings will be the 2nd Tuesday of the month.

The board will meet the 3rd Tuesday of each month for 2007.  The annual meeting will be on March 13th, beginning at 8:10 PM.

 

Road Report

 

Dan came forward.  He said he had been trimming trees and fixing/replacing street signs.

 

Dave said the Town Hall parking lot would have to be expanded but it would wait until spring.

 

Reports of Meetings Attended

 

Dave reported attending the hospital meeting, or CFMC, Cannon Falls Medical Center along with the rest of the board.  Joyce and Dave both attended the Cannon Falls meeting on 2-4-07.

 

Joyce reported attending the Hwy 52 Project meeting.  She said at this time they are still looking at old alternatives.  There will be a meeting January 25th for more information about 52 alternatives at Cannon Falls City Hall, from 3-5 PM.

 

Town Hall

Blinds for windows in Clerk/Treasure’s office was brought up. 

Dave felt the horizontal blinds would be best and they should be put on all the town hall windows, helping with presentations and keeping the hall cooler in the summer.

 

Joyce asked if we could get an estimate and felt that the plastic blinds were not as good as the metal ones. 

 

Betts asked if she could get some prices and correspond with the supervisors via email, to make sure the clerk stays under a certain price. 

 

Joyce Moorhouse made a motion that blinds be purchased for the town hall

Dave Garner seconded the motion

 

Discussion ensued regarding the blinds, purchasing them, the type and who would put them up.

Motion passed 2/0

 

Fire extinguisher location was discussed.  It was decided to put it in the left corner by the front doors. 

 

Storage containers were discussed.  Door cabinets were requested by Ken and Betts.  Ken wanted ones that could be locked.  Dave said they could put a padlock on any cabinet they get.  Ken said he would fill one up just with treasurer’s files.  Betts said she wanted a similar size for her office supplies and reference books.

 

Dave Garner made a motion to purchase 2 - 3 foot by 6 foot cabinets.

Joyce Moorhouse seconded the motion

Motion passed 2/0

 

Dave mentioned we needed 3-4 folding tables about 8 foot. 

 

Joyce Moorhouse made a motion to buy 4 folding tables with white plastic tops.

Dave Garner seconded the motion

Motion passed 2/0

 

Betts handed out information sheets on getting drinking water for the town hall.

 

Discussion ensued over what would be best.

 

It was decided to purchase a stand and have drinking water delivered by Culligan for a year.  The 5 gallon jugs ran about $6.00 each with the first 3 being free.

 

Dave Garner made a motion to purchase a stand and water from Culligan for a year.

Joyce Moorhouse seconded the motion.

Motion passed 2/0

 

Old Business

 

Betts presented the letter that was drafted in December and then revised by the township attorney to be sent to a list of concerned parties.  It would be filed with the minutes.

 

Next Betts presented a joint resolution from the township attorney.  The originally approved resolution from December was sent to him and this was a copy he returned to us for approval.  Also with the resolution was a letter which could be used by the people who’s land was directly affected by any annexation.  They could use the letter as a petition and attach the resolution to it. 

 

 

Dave said that he wanted it noted that we took the original resolution that came from Cannon Falls Township, gave it to our attorney who worked with the Cannon Falls Township attorney and they came up with this joint resolution. 

 

Dave read the joint resolution:

 

JOINT RESOLUTION OF STANTON TOWNSHIP AND

CANNON FALLS TOWNSHIP REGARDING ANNEXATION

 

            WHEREAS, the City of Cannon Falls (“City”) drafted and submitted a proposed orderly annexation agreement to Stanton Township and Cannon Falls Township (“Towns”);

 

            WHEREAS, an orderly annexation agreement can be a valuable tool to provide for the cooperative, planned, and orderly growth of a city in accordance with its terms and conditions;

 

            WHEREAS, the towns support their residents and, absent an orderly annexation agreement, will typically oppose annexation proposing to take property into the city against the wishes of the property owners;

 

            WHEREAS, attempting to annex property using the contested case procedure is often a very contentious and costly process for everyone involved;

 

            WHEREAS, the proposed orderly annexation agreement the city presented in October of 2006 does not incorporate the issues and concerns previously raised by the towns; and

 

            WHEREAS, the towns are willing to speak with the city regarding orderly annexation to reasonably accommodate urban growth, but any such agreements must be developed cooperatively and take into account the needs and concerns of the towns and their residents;

 

            NOW, THEREFORE, BE IT RESOLVED, that Stanton Township and Cannon Falls Township are willing to discuss orderly annexation with the City of Cannon Falls, but any such agreements must be developed cooperatively, reflect the City’s actual need for growth, and address the concerns of the towns; and

 

            BE IT FINALLY RESOLVED, that the towns reserve for themselves the right to dispute, to the full extent permitted by law, any attempt by the City to annex property without an orderly annexation agreement.

 

Adopted by the respective town boards on the dates shown below.

 

Dave Garner made a motion to approve the Joint Resolution

Joyce Moorhouse seconded the motion

Dave recommended they sign 2 copies, one for our records and one to send to Cannon Falls. 

Motion passed 2/0

 

Joyce spoke briefly about having informational talks with the City of Cannon Falls on the topic if annexation.  She pointed out that just talking to Cannon Falls did not commit us, it would just be a meeting to exchange information.

 

Brody Skahen was next item on the agenda. 

Betts explained that the Planning Commission requested information about what Mr. Skahen was doing and why he had not come and requested a permit for the building that was going on.

 

Joyce suggested the clerk send a letter to him and request that they come to a meeting and explain to the board what they are doing or plan to do.  She said she saw a shed being constructed.  This matter could be cleared up if they came to the next board meeting.

Betts said she would mail a letter to Mr. Skahen.

 

Next was the topic of cars being parked illegally next to Hwy 52.

 

Joyce commented she had gone by the area and did see 2 vehicles parked.  She said she felt that was State property, in the right of way, where they were parked.  She wanted the clerk to contact Minnesota Department of Transportation and advise them of the situation.  The state could advise the owners that the vehicles should be removed. 

The location was best described as “Hwy 52 right of way, north of the Cannon Falls-Northfield Exit on the west side.”

 

Goodhue Blacktop coat information

 

Betts said the county wanted some final numbers of what our blacktop projects would be needing as far as thickness. 

 

Dave said for the handicapped parking it should be 4 inches.  The 323rd street should be minimal of 4 inches. 

 

New Business

 

Vince Cockeriel – alternatives to Hostel Annexation speaker.

Vince came forward to speak.  Vince introduced his guest Mark Peterson an attorney who was solicited by some Stanton residents.  Vince said that the topic of incorporation was a viable alternative to annexation. 

 

Mark Peterson presented a petition for incorporation to the board requesting that Stanton Township be incorporated into the city of Stanton.  He said he would like to file the 13 page petition with the township.  He continued stating there were 3 ways that incorporation could take place: 2 which were relevant were the petition such as he presented and the statute requires that 100 or more residents of the community sign a petition and that starts the incorporation process.  It can also be done by resolution of the town board.  He realized that they could not do that tonight because a supervisor was not present.  He then handed the board a proposed resolution and asked that it be considered at the next meeting.  The next thing that had to be addressed was that the township had to serve notice of intent to incorporate to each municipality which was contiguous to Stanton.  This was not dependent on whether the board approved the resolution supporting incorporation or not, it was just something that had to be done with the filing of the petition.  Finally, for the record, he would like his card and information be forwarded to our attorney and that we send information to him about our attorney’s name, address and email. 

 

Dave advised Mark that we would take the petition and the clerk would verify signatures, that they were residents of Stanton Township.  Once that was verified we would contact our attorney and proceed from there. 

 

Joyce spoke saying that we would have our attorney advise us on legally what we needed to do, what the requirements were by law, if public hearings need to be held, and we would look into what it took to move this issue forward. If possible by next month we would have heard from our attorney and will then give the notifications that we are moving into looking at incorporation to the neighboring communities and see what this involved and see if this was what our residents want. 

 

The question was asked it receiving the petition compels the town board to proceed with incorporation.

 

Dave replied that it didn’t compel, it was the same as a resolution.  This was the process for incorporation, it could be initiated by petition or initiated by the board, but they had to be valid signatures and that is what the clerk should do first.

 

Mark said what it compels the board to do is to send out the notice of intent to incorporate, that is the only burden that is upon the board. 

 

Joyce asked if the township attorney should prepare that letter.

 

Dave stated that he felt the first step was to verify signatures then contact our attorney and move forward on his legal counsel.  Dave told Mark that if he initiated contact with Troy that it was his responsibility for the billing of Troy. 

 

Vince and Mark stepped down at this time.

 

Zeke Pederson of 30654 32nd Avenue Way came forward.  Zeke stated he was from the Boy Scout camp had spoken to Bob Benson and was wondering if he could do some landscaping at the new town hall to complete his Eagle Project. 

 

Dave asked Zeke if he had any idea of what he was going to do yet.

 

Zeke  said he heard some trees had been donated to the town hall and he was thinking of planting those and putting some mulch around them, and maybe some bushes.  He also wanted to talk to the board and see what ideas they had. 

 

Dave wanted to know if he was going to do drawings or just more of the labor part. 

 

Joyce said one of her sons did a landscaping project for his Eagle Scout badge and that she knew what Zeke was trying to do.  She recommended drawing up some different plans and also contacting Bob Benson,   Jack Lucking who was donating the trees should be contacted also.  He should have knowledge of where the septic system is and water supply, the clerk could help him also. 

 

Joyce Moorhouse made a motion to allow Zeke Pederson to do a Landscaping Project for his Eagle Scout project.

Dave Garner seconded the motion.

Motion passed 2/0

 

Zeke asked if there was a particular person he needed to stay in contact with and Dave advised Bob Benson. 

 

Jack Lucking gave his phone number to Zeke for donated trees and John Krantz gave his phone number also for donating mulch to the project.

 

The board thanked Zeke and he left.

 

Geoff Griffin came forward regarding property development.  He gave the clerk his card for the record.  Jeff explained he was a civil engineer and land surveyor and was representing Greater Southwest Holdings and Roger Carlson who recently purchased some property in Stanton Township and was looking at developing it.  They had not prepared a plan or anything, had not gone to the city other than talking to the mayor.  He wanted to come to Stanton Township first and share what they were thinking so that hopefully we could all work together through the process.

 

Geoff presented a few maps to the board showing the outline of the property that Mr. Carlson had purchased. 

 

Geoff continued to explain that due to the Little Cannon River bordering the piece of land it would be from that part of the land that they would probably request annexation into Cannon Falls.  The majority of the development would occur up on the ridge of the property.  The lower areas and that down around the river they would propose to probably plat as out-lots and keep them as open areas and environmental corridors.  They would not look at trying to fill any floodplain and trying to put any units down in the low areas what so ever.  He wanted to be up front with the Board and work through the process. 

 

Dave told Geoff that the County 24 interchange would be affecting 24 and that area. 

 

Geoff said he was aware of that.

 

Discussion ensued about previous development attempts in the past in the same area as Mr. Carlson’s land. 

 

Joyce asked how many homes were being planned.

 

Geoff said they had not done any layout of that yet. 


It was noted that Stanton had the land zoned as 5 acre parcels for building.  The county had it zoned Urban Fringe at 35 acres.  The clerk was requested to put the maps and information on file for the present time.

 

Dave asked if Geoff was thinking about annexing into Cannon Falls.

 

Geoff said from what he had heard at the meeting tonight that was about his only choice.  Geoff stepped down at this time.

 

Next item was Annexation Information meeting for January 29, 2007. 

 

Betts said this was in regards to the letter she had sent to Glenn Weibel inviting them to talk with us. 

 

Discussion ensued about having the meeting or not and if there was enough time to get it published in the Beacon.  The idea of having such a meeting would be to meet with the new mayor and council and see what they had to say, if the city was looking to expand and if so where, etc.  Just an open dialog to hear what the mayor and council had to say. 

 

Joyce and Dave noted that we would not be committing to anything at this time.

 

Dave Garner made a motion to hold a meeting with Cannon Falls city and invite Cannon Falls Township and Goodhue county as an Annexation Informational Meeting on January 29th at 7:00 PM

Joyce Moorhouse seconded the motion

Motion passed 2/0

 

Jack Lucking requested when meeting with Cannon Falls city that we not use the term annexation and to let them know the township received the documents (incorporation petition) tonight.

 

Joyce said the clerk should have the attorney send the letters as soon as possible. 

 

Dave said we had a procedure we had to follow, first was to verify the signatures, 2nd to contact the attorney, and then go from there. 

 

Jack stated on a petition such as the one presented tonight signers could also be a landowner. 

 

Joyce made a motion to remove the word Annexation from the title of the meeting on the 29th. 

 

No second was heard.

 

Dave said we were getting together to talk about annexation and that there was nothing wrong with having the meeting titled that way. 

 

Jack said the residents you are representing don’t want to talk annexation.  

 

Dave said residents should attend the meetings and learn what we’re talking about.

 

Dave said he would not change his motion.

 

Joyce asked if we had time to post the meeting. 

 

The clerk said we needed 10 days and there was 13, but only 1 publication of the Beacon would be made.

 

Next item was Incorporation – Special Meeting with Troy Gilchrist.

 

Joyce said as soon as Troy wants to meet with us it will be a Special Meeting and Bob can set that up.  She felt it would be a good idea to invite Troy to the meeting on the 29th also but to have Troy send the letters as quickly as possible.

 

Betts asked for clarification on Troy sending the letters out.

 

Dave said that Troy is going to have to do what the law says and he’ll know what to do.  He had to send notice to Randolph and Cannon Falls. 

 

Joyce said we have to notify our neighbors that we are considering this.

 

Next item: Approve the 2007 Meeting Calendar

 

Annual Meeting March 13, 2007

 

Planning Commission meeting will be moved in March to Monday the 12th due to the Annual Meeting on the 13th.  The rest of the year the Planning Commission will meet on the 2nd Tuesday of the month and the Board will meet on the 3rd Tuesday of the Month.

 

Next item: Oxford Mill – fence by property on Oxford Mill Road. 

 

Betts reported she had contacted the Historical Society of Minnesota and they had told her any liability was held by the landowners regarding safety around the old mill that was located there.  New owners had recently put up a split rail fence which was right next to the road.

 

Joyce requested it be tabled for now, until the next meeting and until a board member could go and check it out.

 

Upcoming Meetings

 

Betts reported a local training session January 23 in Zumbrota for Board of Appeals and Equalization training.  Dave and Bob had already trained this past summer so we were covered in that area.  

 

Betts continued, Saturday, February 23rd, at 9:30 AM in Zumbrota the Goodhue County Township Officers had a meeting at the VFW.

 

Joyce said the next Hwy 52 meeting would be 25th of January at 3:00 PM.

 

Dave Garner made a motion to distribute the mail

Joyce Moorhouse seconded the motion

Motion passed 2/0

 

Betts presented a letter she had gotten from the Goodhue Department of Public Works.  The document needed our signature and read: 

 

“We will be sending you a letter for your approval once bids are opened for you to indicate that the township of Stanton is satisfied with this bid amount.  We will do project administration as well as do the field inspection for that work and the overhead costs will be passed along to Stanton township is 8% of the bid amount.  Should your township elect not to be part of this larger paving contract once bids are let, we request payment in the amount of $200.00 to cover these earlier costs involved with incorporating the township work.  Please sign below if you are in agreement with the conditions stated above and would like to move forward with the project.”

 

Dave Garner made a motion to use the county to administrate our projects

Joyce Moorhouse seconded the motion.

Motion passed 2/0

 

Ken said he had some federal and state paperwork that needed to be filled out. There was a change of address Federal 8822 form and a form for Report of Outstanding Indebtedness asking for what types of bonds we have.

 

Dave Garner made a motion to fill out the required paperwork for the Federal and State and have proper signatures affixed. 

Joyce Moorhouse seconded the motion.

Motion passed 2/0

 

Dave Garner made a motion to pay claims

Joyce Moorhouse seconded the motion

Motion passed 2/0

 

Ken stated the total number for claims is $5,222.04

 

Dave wanted everyone to know part of the claims was for all the new chairs he had gotten…which came down to $7.25 each.  That was why his expense report was so high.

 

Claims were paid

 

Joyce Moorhouse made a motion to adjourn

Dave Garner seconded the motion

Motion passed 2/0

 

Meeting adjourned at 9:14 PM