REGULAR MONTHLY BOARD MEETING September 19, 2006

Phillippo Scout Reservation

30654 32nd Avenue Way, Cannon Falls, MN 55009

 

Board Chair, Bob Benson, called the meeting to order.  Others present included Supervisor Joyce Moorhouse, Supervisor Dave Garner, Clerk Betts Top and Treasurer Kenneth Ebert.

 

Meeting was called to order at 7:00 P.M.

 

Pledge of Allegiance was recited.

 

Bob called to reveal any conflict of interest.

 

None was heard.

 

Minutes of August 15, 2006 were reviewed.

 

Dave Garner made a motion to accept the minutes.

Joyce Moorhouse seconded the motion.

Motion passed 3/0

 

Minutes of the Special Meeting September 5, 2006 were reviewed.

 

The supervisors noted that Bob Benson had seconded the motion for bid acceptance

Betts said she would make that correction

 

Joyce Moorhouse made a motion to accept the minutes of 9-5-06 Special Meeting as corrected.

Dave Garner seconded the motion

Motion passed 3/0

 

Treasurer’s Report

Ken reported current investments at $172,873.39

Building Fund at $ 105,000.00

Road and Bridge Fund at $ 67,000.00

Receipts were $509.31

Disbursements were $35,525.51

 

Dave Garner made a motion to accept the treasurer’s report

Bob Benson seconded the motion

Motion passed 3/0

 

Building Permits

 

  1. Jack Lucking came forward – 1979 Snelling Avenue North, Roseville, MN 55113. Section 24, permit to build an office/garage, measuring 30 x 48 feet.  Setbacks of 100 feet from neighbors on 34.6 acres.  Cost $82,950.00.  The board members reviewed the drawings Jack presented.

 

Bob Benson made a motion to approve the permit for Jack Lucking with the corrected setbacks.

Dave Garner seconded the motion.

Motion passed 3/0

 

  1. Steve and Sue Ide, 3245 310th St, Cannon Falls, MN came forward. The requested a building permit for a detached garage on 5 acres.  Size is 24 x 28 feet, cost $10,000. 

 

Joyce Moorhouse made a motion to approve the permit for a detached garage for Steve and Sue Ide.

Dave Garner seconded the motion

Motion passed 3/0

 

  1. Holden Foundation Seeds/Monsanto – Scott Bergemann, 2440 Hwy 19 Blvd., Stanton, MN came forward. A permit was requested for a replacement part of a building and another permit for a machine shed. 

 

Scott explained how Holden’s Seeds needed to expand their office space as they were hiring new employees.  He said the setbacks do not meet the townships setbacks and needed a variance.  Also, he needed to apply for a Conditional Use permit. 

 

Dave suggested doing the Conditional Use permit first.

 

Scott said he would like to proceed with the Conditional Use permit.

 

Dave Garner made a motion to have the Planning Commission hold a public hearing for a Conditional Use permit for Holden’s Foundation Seeds LLC/Monsanto on October 10th, 2006 at 7:30 PM.

Bob Benson seconded the motion.

Motion passed 3/0

 

Scott showed a drawing of the current layout of Holden’s Foundation Seeds to the board members. He explained the current septic system and LP tanks around the buildings.  Because of the current layout of buildings it was almost mandatory that the new office space could only be built in one area.  They need to replace the current building with a 90 x 90 foot building.  This is where the 40 foot variance would be needed.  The present building has a 100 foot setback.  So he needs a 40 foot variance from the township. 

 

Dave Garner made a motion to have a Public Hearing at the Planning Commission meeting October 10th, 2006 at 8:00 PM for a variance of 40 feet off the front setback of the property of Holden’s Foundation Seeds.

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

Mr. Bergemann was advised the fee for the Variance public hearing would be $150.00

 

Clerk’s Report

 

The clerk passed out the finalized Comprehensive Plans to the board members for their approval.

 

The levy was reported to the county as $182,000.00 for 2007, increased due to the fire insurance and expense.

 

Betts asked if she needed approval for the same judges for the November general election.

 

Bob Benson made a motion to approve :

Phyllis Emery, Marilyn Hines, Betty Pelkey, Ken Ebert, Evelyn Sulzman, Susan Carlson, Joyce Moorhouse, Elizabeth Top and John Miller for the November 2006 General Election judges.

Dave Garner seconded the motion.

Motion passed 3/0

 

Road Report

Discussion ensued that in October all the roads should be graded to get ready for winter.  The supervisors advised Dan to contact Tom about when to start grading.

 

Old Business

 

1. Town Hall- Steve Norstad of Cannon Construction came forward.  The clerk presented a legal contract and the board members and Steve reviewed the contract. 

 

Bob asked Steve how much time he would like to complete the Town Hall

Steve replied an additional month.

Bob changed the completion date to December 15, 2006 and initialed it.

Steve also initialed the change.  Steve asked if he could take the contract and read it thoroughly while the Board Meeting continued.

 

Bob asked if there was any other old business.

 

None was heard.

New Business

1.      Meetings Attended

 

Bob reported attending a meeting for Wendy Carroll at the county.  He reassured the county that if something occurred beyond Ms. Carroll’s control we would probably extend her completion date.

 

Joyce reported she had attended 2 meetings. One was for the Highway 52 Project and  Elected Officers attended.  There was a presentation of the time frame of things that have to be completed.  By April 2007 it should be decided where the construction will be done.

The second meeting was at the County in regards to Wendy Carroll’s business.  It did pass, agreeing with the same dates Stanton Township had set for Ms. Carroll. Joyce said she was also present for a meeting regarding a new county ordinance that was passed called 14A, having to do with little Hamlets.  They have named Stanton as one of the Hamlets in the county.  The reasoning for this was that in these Hamlets the lots are very small and many do not fit into new zoning regulations.  The Hamlets will allow current residents to rebuild if something happened to their house, and the county will recognize them as a Hamlet. 

 

Bob asked if there was any other new business

 

None was heard.

 

Upcoming Meetings:

Betts replied she had not heard about the MAT Annual Conference in November 2006. 

 

Dave replied it was in the last MAT newspaper and could also be viewed at the MAT website.

 

Dave Garner made a motion to distribute the mail

Bob Benson seconded the motion

Motion passed 3/0

 

The clerk read a piece of mail from St. Paul’s Church of Cannon Falls.  The letter stated that Mr. Haugen had put a building within 1 foot of their property line adjoining his property.  The current side and back setbacks are not being met. 

They felt the shed should be moved to the legal setbacks of 30 feet off the property line. 

 

Dave stated that the building should be moved to the proper setbacks.  The clerk should write a letter informing Mr. Haugen he has to meet the 30 foot setbacks in the rear of the property.

 

Betts said she would send a letter to Mr. Haugen about coming into compliance with setbacks.

 

Betts said Dennison post office had tried 3 times to notify Bill Nelson he had our registered letter to pick up and Mr. Nelson did not respond to any of them.  The registered letter was the bill of work the township did for repairing the road Mr. Nelson had dug through last winter.

 

The board told the clerk that if Mr. Nelson appears in the future for any thing that he first will have to pay his bill with the township.

 

Betts said she had gotten a notice from ESS that there was a Braille instruction card available for the AutoMark voting machine, but it cost $10.00.  She wanted to know if she could purchase this card.

 

Joyce Moorhouse made a motion to allow the clerk to spend $10.00 for the AutoMark Braille instruction card.

Dave Garner seconded the motion

Motion passed 3/0

 

Steve Norstad returned to the meeting with the Construction Contract.

He wanted to know about payments.  Who would approve payment.

 

Dave said it would be sent to the clerk as a claim, and at the next meeting the board would vote on it.

 

Steve said if they got the bill to the clerk by the 10th of the month that would be OK?

 

Dave said that would be fine.

 

Dates on the contract were modified and initialed.

 

Steve said what they would do is bill for the previous month’s work. 

 

Dave asked when Steve would need information about colors and textures.

 

Steve said real soon, he didn’t know if he could wait a month. Foremost would be windows, shingles and siding colors.

 

Dave said for a site inspection they could all meet and discuss only the Town Hall. 

 

Steve was advised that once a month such a meeting would be welcomed.  He should call the clerk and she would set up the meeting.

 

Dave mentioned to Steve that the building pad or top of the slab should be about a foot above where the crushed rock is now.

 

The signing of the contract was completed and Steve requested a copy.

 

The clerk said she would bring a copy over to Cannon Construction the next morning.

 

Dave Garner made a motion to pay claims

Bob Benson seconded the motion

Motion passed 3/0

 

Claims were paid.

 

Dave Garner made a motion to adjourn

Joyce Moorhouse seconded the motion

Motion passed 3/0

 

Meeting adjourned at 9:00 PM